Program Coordinator- NIDHC

Join the HJF Team! The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is seeking a highly organized, proactive, and detail-oriented Program Coordinator to provide operational, communications, and knowledge management support to the National Institute for Defense Health Cooperation (NIDHC). This position will coordinate activities across NIDHC's portfolio and contribute to the development and dissemination of internal and external communications, documentation, and organizational knowledge assets.

The Program Coordinator will also provide administrative and logistical support to ensure efficient program execution across the Institute.

The Program Coordinator will work closely with NIDHC leadership and staff and will report to the Senior Operations Manager. This role requires strong writing and design skills, excellent organizational abilities, and comfort managing multiple workflows simultaneously in a dynamic environment.

The National Institute for Defense Health Cooperation (NIDHC) was established in 2025 by combining three defense entities: the National Center for Disaster Medicine and Public Health (NCDMPH), the Center for Global Health Engagement (CGHE), and the Defense Institute for Medical Operations (DIMO). Its mission is to support military and civilian health operational readiness in crisis and conflict through training and education, planning and partnership, and research and analysis.

Based at the Uniformed Services University, NIDHC is a federal organization and academic center that supports the DoW and the federal interagency.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners.

HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Support the creation, organization, and maintenance of NIDHC communication materials, including newsletters, briefing packets, presentations, talking points, reports, and web content.
• Draft and develop content for print and online communications, including website updates, articles, and social media, within USU media guidance.
• Coordinate internal communications to ensure timely dissemination of information across teams.
• Maintain shared knowledge assets (e.g., SOPs and templates), to include adherence to NIDHC processes for finalizing, placing, and archiving knowledge products, which ensure version control and easy retrieval of institutional knowledge.
• Maintain internal communication trackers, to include post-engagement reports, and request for assistance trackers.
• Assist in developing communication products that highlight NIDHC activities, partnerships, and mission impacts.
• Track communication requests and outreach commitments to ensure consistent and high-quality deliverables.
• Maintain project and team workflows by managing task trackers, calendars, and activity logs; proactively identify potential delays or scheduling conflicts.
• Provide administrative support including drafting meeting agendas, writing formal meeting minutes, preparing summary reports, and supporting presentation development.
• Coordinate logistics for meetings, workshops, and outreach events, including scheduling, invitations, materials preparation, and space or virtual platform setup.
• Serve as a point of contact for routine inquiries and external communications.
• Support hiring and onboarding activities at the direction of supervisors.
• Perform other duties and responsibilities as assigned or directed by the supervisor.

• Bachelor's Degree required. Degree in Knowledge Management, Communication or related field preferred.
• Minimum of 2-5 years' experience required.

• St…