ICWA Partnership Coordinator and Facilitator

The Technical Assistance Manager II TAM II serves as the primary coordinator for all logistics event planning and peer participant engagement activities within the Title IV B ICWA Technical Assistance Collaborative. This position is responsible for planning, coordinating and executing virtual, hybrid and in-person meetings, trainings, convenings and technical assistance events that support Tribal State and Court child welfare partners. Serving as the sole logistics coordinator for the Collaborative the position ensures seamless planning and implementation of all project events, manages communications and participant support, coordinates event resources and oversees meeting technology and logistics systems.

In addition this role serves as the lead facilitator for on site events. Additionally, in partnership with the National Tribal Child Welfare Center for Innovation and Advancement (NTCWCIA) and the Center for Legal and Judicial Innovation and Advancement (CLJIA) hosts the Title IV B ICWA Tribal State and Court Peer Networking Group fostering meaningful peer learning collaboration and information exchange.

The position works closely with federal partners, Tribal representatives, State agencies, judicial partners, subject matter experts, consultants and project leadership to ensure Collaborative events and peer networking activities are culturally responsive, participant centered and aligned with the goals and requirements of Title IV B Indian Child Welfare Act (ICWA) implementation efforts. The position also supports the Collaborative through the development and distribution of meeting agendas, meeting summaries and project communications.

Serve as the sole logistics coordinator for all Title IV B ICWA Technical Assistance Collaborative meetings, trainings, peer networking activities and special events. Plan, coordinate and manage all event logistics for virtual, hybrid and in person activities. Coordinate venue selection, registration systems, travel arrangements, meeting materials, audiovisual requirements and event communications. Develop and maintain event timelines, planning documents and project tracking systems to ensure successful implementation.

Draft coordinate and distribute meeting agendas, participant materials and event communications in collaboration with project leadership and partners. Prepare and distribute meeting summaries, action item tracking documents and follow up communications for Collaborative meetings and events. Manage participant registration, attendance tracking, communications and follow up activities. Coordinate with vendors, consultants, partners and project staff to ensure seamless event execution. Troubleshoot logistical and technology issues before and during events.

Maintain event documentation and reporting systems in accordance with project and contractual requirements.

Facilitate in person, virtual and hybrid Collaborative meetings, learning sessions and convenings. Serve in partnership with NTCWCIA and CLJIA as host for the Title IV B ICWA Tribal State and Court Peer Networking Group. Develop agendas and facilitate discussions that support peer learning and information sharing related to Title IV B ICWA planning, implementation and program requirements. Create welcoming, culturally responsive environments that encourage participation, relationship building and cross-system collaboration.

Coordinate presentations, panels and facilitated discussions with subject matter experts and project leadership. Support the exchange of promising practices, lessons learned and implementation strategies among Tribal State and Court partners. Manage ongoing membership communications and engagement activities for the Peer Networking Group. Facilitate feedback collection, surveys and assessments to support continuous improvement.

Serve as a primary point of contact for event participants, peer network members, consultants and project partners. Develop and distribute event announcements, newsletters, resource materials and participant communications. Coordinate information sharing among Tribal State and Court partners and facilitate connections across jurisdictions. Build and maintain positive working relationships with federal partners, Tribal representatives, courts, state agencies, consultants and community partners.