Scheduling & RFP Coordinator; Junior​/Intern Level

Distinct Engineering Solutions, Inc. (DESI) is an engineering consulting firm with a mission to provide solutions that are tailored to meet clients’ needs, project specifications, and budget bringing synergy to design and construction projects. We provide Geotechnical, Civil Engineering services, Environmental Science and Engineering services, Construction Inspection, Instrumentation and Monitoring services, and more. Join us and be part of a team that delivers innovative and efficient engineering.

We are seeking a detail-oriented and proactive Scheduling & RFP Coordinator to support our engineering operations from our North Brunswick office. This role involves coordinating project schedules, tracking progress, and assisting with proposal (RFP) processes.

• Coordinate daily, weekly, and monthly schedules for engineering and inspection projects
• Communicate with project managers and clients to confirm schedules, updates, and deliverables
• Track project progress, including lab testing schedules and NCR (Non-Conformance Report) logs
• Review trackers, inspection reports, and NCRs for accuracy and completeness
• Maintain and update spreadsheets, trackers, and time records for field and lab activities
• Prepare daily/weekly scheduling logs, timesheets, and task allocation reports
• Follow up with engineers and lab teams to ensure timely completion of tasks
• Support data entry, documentation, and report compilation
• Assist with RFP coordination, including organizing documents and tracking submissions

• Bachelor’s degree in Civil Engineering
• 1–3 years of experience in scheduling, coordination, or project support (engineering/consulting preferred)
• Strong written and verbal communication skills in English
• Proficiency in Microsoft Excel, Google Sheets, and tracking tools
• Highly organized with strong time management and multitasking skills
• Ability to work on-site in North Brunswick, NJ

• Familiarity with engineering or construction workflows
• Experience with NCRs, inspection trackers, and field reports
• Exposure to scheduling systems or timesheet tools (e.g., Spring Ahead, Excel)
• Strong attention to detail with the ability to identify discrepancies in data
• Competitive salary based on experience
• Long-term career growth with a U.S.
  
  -based engineering firm
• Exposure to real-world infrastructure projects
• Training and mentorship from senior engineering teams
• Collaborative and supportive work environment
• Paid time off and performance-based incentives

At Distinct Engineering Solutions, you’ll be part of a growing team that values precision, collaboration, and continuous improvement, with direct exposure to impactful engineering projects across the region.

Apply via Linked In or send your resume to  (Subject: Scheduling & RFP Coordinator Application)