Fuel & Facilities Ops Specialist

Apply for the Fuel & Facilities Ops Specialist position with Kenan Advantage Group. This role is critical within the Corporate Services team, supporting day‑to‑day functions of Fuel Operations and Property Management to ensure accurate billing, vendor and maintenance support, and responsive service for internal stakeholders.

• Review, validate, and approve utility bills and property‑related payables, ensuring appropriate coding accuracy and timely processing.
• Coordinate facility repair and maintenance needs, including intake, prioritization, scheduling, and follow‑through to resolution.
• Manage the vendor lifecycle, including securing quotes, coordinating vendor setup, ensuring compliance requirements are met, and processing invoices.
• Track and monitor work orders, response times, and completion status to minimize operational disruption.
• Partner closely with Finance, Corporate Services, and field leaders to ensure transparency, accuracy, and alignment on property‑related activities and costs.

• Review, verify, and approve fuel invoices, reconciling discrepancies as needed.
• Perform daily fuel imports, ensuring accurate upload of transactional fuel data.
• Manage fuel card administration, including daily card setups, approvals, and troubleshooting issues for field and support teams.
• Provide daily phone support to internal customers regarding fuel access, usage, and billing inquiries.
• Administer weekly fuel reimbursements and deductions, ensuring accuracy and timely processing.
• Maintain daily bulk fuel pricing updates to support operational and financial decision‑making.

• High School diploma required;
  Associate Degree preferred.
• Experience in operations support, accounts payable, facilities management, fuel operations, logistics, or a similar corporate services environment preferred.
• Strong attention to detail with the ability to manage multiple priorities in a fast‑moving environment.
• Experience working with billing, invoices, and transactional data.
• Excellent communication and customer service skills with the ability to partner effectively across multiple teams.
• Proficiency in Microsoft Office and the ability to quickly learn internal systems and tools.
• Strong organizational skills, accountability, and ability to work independently while contributing to a broader team mission.

• Highly reliable with a strong sense of ownership and follow‑through.
• Comfortable balancing recurring daily tasks with unexpected requests.
• Resourceful, proactive, and solutions‑oriented.
• Professional, customer‑focused approach when supporting internal partners.

Note:

The above statements are intended to describe the general nature and level of work being performed. Management retains the right to assign or reassign duties at any time. This job description is subject to change.

• Promote positive work habits, including effective and timely communication, teamwork, and respect for co‑workers.
• Provide constructive guidance to other employees and representatives of third parties.
• Contribute to providing the highest quality of products and services to customers.

• Entry level

• Full‑time

• Management and Manufacturing

• Truck Transportation