Payroll and AP Specialist

Responsibilities

• Process and manage payroll for multiple entities, including multi-state and international employees; ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees.
• Maintain compliance with federal, state, and international payroll regulations.
• Coordinate with HR to manage employee onboarding, terminations, and payroll changes.
• Reconcile payroll reports and general ledger accounts; administer payroll-related tax filings and reporting.
• Resolve payroll discrepancies and respond to employee inquiries in a timely manner.
• Work closely with third-party payroll vendors and ensure data accuracy across systems.
• Assist with payroll audits and reporting requirements; implement process improvements to enhance payroll accuracy and efficiency.
• Familiarity with commission-based pay structures; need timekeeping reporting and reconciliation experience; need labor reporting experience (internal and external).
• Multi-entity labor allocation experience is a plus; manage payroll accruals and work with the accounting team on payroll liabilities.
• Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support.

• Process accounts payable invoices for multiple avionics entities; develop and maintain relationships with vendors.
• Maintain up-to-date vendor records, including W-9s, banking details, and contact information.
• Manage and support credit card and bank reconciliations; process employee expense reports.
• Monitor and reconcile vendor statements to ensure accounts are current; support month-end closing by reconciling AP ledgers and reviewing AP accruals.
• Assist with financial audits; collaborate with Purchasing, Inventory, and other departments to resolve invoice or delivery discrepancies.
• Support the general accounting team as needed; perform additional duties as assigned.

• 2-5 years of related accounting and payroll experience.
• Proficiency in MS Office including Excel, Word, and Outlook.
• Experience with enterprise-level financial software systems and payroll processing platforms; ADP experience a plus.
• Experience processing multi-entity, multi-state payrolls; working knowledge of U.S. payroll regulations; international payroll knowledge a plus.
• Effective communication skills within and across accounting, finance, HR teams, and business partners.
• Strong problem solving, analytical, multi-tasking, and organizational skills.
• Process-oriented with a mindset for documenting processes and procedures; ability to work in a fast-paced, changing environment; team-focused attitude.

Reports to:

Controller

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Human Resources
• Industries:
  Aviation and Aerospace Component Manufacturing