AP Specialist

Location: Wilmington

Accounts Payable Specialist Position Summary The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

Essential Duties & Responsibilities Process invoices, expense reports, and payment requests in a timely and accurate manner. Review transactions for appropriate coding, approvals, and supporting documentation. Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity. Assist with account reconciliations and research discrepancies as needed. Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.

Enter and maintain accounting data within the ERP/accounting system. Assist with payment processing, including electronic payments, ACH transactions, and check runs. Support internal and external audit requests by providing required documentation and information. Maintain organized accounting records and files in accordance with company policies. Partner with team members across the organization to ensure accurate and efficient transaction processing. Assist with process improvement initiatives and other special projects as assigned.

Perform additional accounting and administrative duties as needed. Desired Skills Working knowledge of accounts payable and general accounting principles. Strong attention to detail and commitment to accuracy. Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment. Effective written and verbal communication skills. Strong organizational and problem-solving abilities. Proficiency with Microsoft Excel and accounting software. Ability to work both independently and collaboratively within a team environment.

Qualifications High school diploma or equivalent required;
Associate's or Bachelor's degree preferred. 1-3 years of accounts payable, accounting, or related finance experience. Experience working with accounting systems or ERP platforms preferred. Basic understanding of reconciliations, financial transactions, and accounting processes. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise…