Board of Elections Part-Time Administrative Assistant

Board of Elections Part-Time Administrative Assistant

PAMLICO COUNTY JOB DESCRIPTION

JOB TITLE: PART-TIME ADMINISTRATIVE ASSISTANT

BOARD OF ELECTIONS

GENERAL STATEMENT OF JOB

Under general supervision, performs specialized clerical work registering voters and maintaining voter registration records in accordance with state, federal and local election laws, and regulations. Work includes typing, filing and recordkeeping and frequent public contact. Applicants must be able to understand routine policies and procedures. At times independent judgement will be required to determine how best to serve the public in accordance with routine policies, procedures, and Election Laws.

Applicants must be courteous and able to maintain an impartial attitude while performing duties and responsibilities. Must be able to remain calm and reply tactfully when responding to difficult individuals.

This position reports to the Director of Elections.

SPECIFIC DUTIES AND RESPONSIBILTIES

Answers telephone, greets the public, answers questions, and makes referrals to appropriate personnel or agencies. Responds in person, in writing, by telephone, and email to inquiries regarding voting procedures and election law requirements. Provides information to the public, government officials, elected officials, candidates, political party representatives, etc., as requested. Must be able to use Microsoft Office Applications and be willing to become proficient in operating the North Carolina Board of Elections Computer Systems.

Register voters in person, maintain and updates voter registration records, including updates received from the North Carolina Department of Motor Vehicle and other government agencies.

Assist with clerical tasks to perform voter list maintenance and updates to voter records as authorized by the Director of Elections and the NC State Board of Elections.

Assist with the preparation, delivery, and verification of Absentee by Mail voting requests.

Assist with set-up and operation of the County’s Early Voting site.

Assist with the logic and accuracy testing of voting equipment.

Assemble election day supplies needed by each Precinct to operate efficiently on election Day.

Assist with the pre-deployment and retrieval of voting equipment.

ADDITIONAL JOB FUNCTIONS

Must be able to exert, lift, pull, push, or carry up to 30 pounds.

Must be able to stand for extended periods.

Must be available to work extended hours, nights, and weekends around elections.

Must be able to attend training sessions and conferences overnight.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

Graduation from high school or GED.

2 years of clerical experience, with experience in public contact and data entry, and the ability to learn specialized software and elections laws; or a two-year Associates Degree in a business related field, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.

Valid NC Driver’s License

NC Registered Voter

Consent to a background check as requested by the NC State Board of Elections

Must undergo a pre-employment drug test

Salary Range: $24,128 - $25,636 Annually Based on Experience ($16-17/hour)

Incomplete applications may be rejected. Although accompanying cover letters/resumes are welcome, these attachments do not replace the need to complete a full application.

• Delivery Options:
  • Mail:
    Pamlico County Personnel Office, P.O. Box 776, Bayboro, NC 28515
  • Hand-deliver:
    Personnel Office at 302 Main St., Bayboro, NC
  • E-mail:amanda.carey