Office Manager - Odum

Job Title:

Office Manager – Odum Home
Department:
Administration, Eastern Area

Reports To:

Campus Manager Odum Home
FLSA Status:
Non-exempt

The Office Manager manages the overall administrative functions of Odum Home. Duties include
answering phones, receiving visitors, correspondence, receipting of gifts, maintaining files and other
administrative needs to ensure internal control and confidentially. The Office Manager has reached a
level of professional expertise, which prepares him/her to serve as a model, teacher and coach to less
experienced administrative assistants. Annually completes training to complete expertise in his/her
field.

• A personal relationship with Jesus and committed to the mission of equipping the church to care for vulnerable children and families.
• High school diploma or equivalent minimum of two years experience
• Has advanced training of two years of community college/business school and/or seven years administrative assistant experience
• Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts
• Must be proficient in Microsoft software applications and database programs
• Must be organized and above to manage and complete multiple tasks and work independently
• Meets the general qualifications for employment as outlined in the institution's personnel policies.
• Must have a valid N.C. driver’s license, safe driving record, and periodically travel to agency and other locations.

• Answers the phone and greets visitors
• Maintains assigned confidential campus documentation
• Communicates announcements, policy updates and other information to staff
• Maintains open lines of communication with Campus Manager and administrative assistants
• Takes minutes for meetings when needed
• Assists with coordination and planning of social events
• Completes on-site orientation for new hires/and or volunteers when assigned
• Orders office supplies as needed
• Processes and distributes mail as needed
• Participates in any training needed to maintain growth of the position and assigned duties
• Works with other members of the ministry to complete required paperwork and duties
• Maintains confidentiality
• Represents Baptist Children’s Homes of NC, Inc. in a professional manner
• Willing to perform other duties as assigned
• Monitors Cottage Parent payroll data and coordinates with Payroll Manager for payroll input
• Prepares and forwards requisitions and work program expense reports to the proper office
• Responsible for Worker’s Comp claims and vehicle accident reports
• Receipt of gifts and donations when assigned
• Operates as a backup to administrative assistants when needed
• Responsible for Petty Cash Funds
• Data Entry
• Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a position relationship within BCH
• Participates in the agency’s Performance Quality Improvement (PQI) program as needed

BCH is a Christ-centered organization committed to sharing hope and changing lives, with beliefs rooted
in Jesus Christ. Employees are expected to support BCH’s mission, purpose, and spiritual emphasis
through professional conduct and service.

• Professes to be a Christian believer.
• Submits an individual Statement of Faith, Acknowledgement, and Pledge as part of employment requirements.

Ability to operate standard office machines such as copier, computer, fax, calculator, multimedia visual aids, etc. and to work within Microsoft Outlook, Excel, and Word software programs.

Ability to read, analyzes, and interprets general information. Ability to effectively communicate with
others, including managers, clients, customers, and the general public.