Administrative Specialist

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. Join a team that keeps North Carolina’s ferry operations running smoothly by providing essential administrative support. This role performs a variety of administrative tasks in support of the NCDOT Ferry Division’s Facility and Marine Maintenance Office in Harbinger, NC.

The employee in this position provides vital assistance to Facility and Marine Maintenance management and field employees by entering timesheets, preparing meal and travel vouchers, paying recurring and unscheduled invoices, listing materials and equipment on the state surplus website, processing receipts, and maintaining organized records of invoices, contracts, and other documentation. This position requires a valid driver’s license due to required occasional business-related travel and the need to operate a company or personal vehicle while conducting administrative duties.

Responsibilities may include duties such as traveling between company locations or work sites, attending meetings or training sessions, delivering or retrieving documents, supplies, or equipment, and completing other off-site administrative or operational tasks as assigned. The employee will spend most of the workday in an office setting, working with various technologies and software systems to support the Marine Maintenance Unit and will report directly to the Program Manager of the Marine Maintenance Unit.

This role requires the capability of working independently, making routine decisions and managing tasks with minimal supervision. Work duties may increase in complexity or be adjusted to better align with the employee’s strengths and interests within the team.

Salary Grade and Salary Range: NC08 $ 39,244 - $68,679 Management prefers applicants with the following:
Demonstrated ability to compile, assimilate and organize both printed and electronic information Demonstrated ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs. Demonstrated ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions Demonstrated ability to present ideas clearly and effectively in written form;

ability to adjust language or terminology to meet the needs of the audience; ability to use correct grammar, organization, and structure.

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience;

or equivalent combination of education and experience.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.