Accountant, Business Administration, Financial Analyst

The purpose of this position is to prepare documents/reports, assist with annual audit/ACFR process, debt management, cash management and respond to financial information requests. This is accomplished by maintaining debt schedules, initiating payments, preparing financial statements and schedules, assisting with debt issuance, and performing complex research. Other duties include managing accounting for the Town’s insurance policies and workers’ compensation.

Provide contract support to the Finance Department by preparing and reviewing formal contracts for accuracy and inclusion of all relevant information and verifying contract funding. This position requires independent judgment, discretion and initiative in prioritizing and completing projects, working with all levels of Town staff, and managing difficult public contact situations with tact. This position ensures compliance with local policies, Federal regulations, and NC statutes, as well as best business practices related to government grants, bidding and contracting.

Provide Grant coordination during the application and submission process to ensure all required information is included. Assists with budget preparation, maintains contract documentation, and other pre/post-award activities, such as requests for reimbursements, quarterly and annual reports to include closeout. Review documentation for compliance, communicates and coordinates grant initiatives between divisions.

Manage and direct the payroll operations for all employees. This is accomplished by overseeing all payroll and timekeeping related policies and procedures, administering, and troubleshooting the payroll software system, developing and managing improvements to the Town’s payroll process, and ensuring compliance with all local, state and federal reporting requirements.

Responsible for managing the efficient and accurate processing of all accounts payable transactions within the organization. Involves performing and supervising accounts payable operations, ensuring compliance with Town policies and procedures, and maintaining strong relationships with vendors and internal stakeholders. Drives process improvements and use technology to enhance efficiency and accuracy in the payment process.

• Consolidates financial information for annual audit and assists with the production of the ACFR by preparing work papers, financial statements, footnotes, statistical tables, schedules, and the transmittal letter.
• Manages the timely completion of various statutory and other required reports such as the Powell Bill report Municipal Street Fiscal Data report, LGC-203, TR-2, collecting sales tax reports from departments and filing annual sales tax refund requests; completing payroll report forms 941, 941B and NC-5Q; preparing and sending letters to stale dated check recipients; submitting NC Escheat reports and the Annual Financial Information Report.
• Manage existing debt by maintaining payment schedules, initiating payments, managing responses regarding debt payments, assisting management with information gathering and distribution, managing post-issuance and arbitrage compliance and preparing the debt management section of the Town’s annual budget document.
• Manage the accounting of Town insurance claims and workers’ compensation by, updating the statement of values, coordinating with Insurance Broker for projected premiums, managing Town-wide insurance budgets, managing disbursements for premiums and claims, and allocating related expenses to departments.
• Manage surplus property; reviews surplus items for disposal and processes for disposal to ensure compliance with the Town’s Surplus Property Disposal guidelines within the Town’s purchasing policy; handles customer inquiries about surplus property.
• Manage capitalization of fixed assets and calculates depreciation by reviewing capital outlay general ledger accounts and projects for capital expenditures, coordinating with departments for appropriate documentation, updating the fixed asset system, tagging assets, and performing physical verifications.
• Processes purchase requisitions and purchase orders that involve ensuring…