Sr. Assistant Facilities Manager

Job Title

Sr. Assistant Facilities Manager

Under the supervision of the Sr. Chief Engineer is responsible for assisting in all areas defined as part of the Senior Assistant Facility Manager position. This is a management position that will directly and indirectly supervise individuals, building staff, operations, and coordinate across the facilities organization at a specific location, set of buildings, or campus environment. The Senior Assistant Facilities Manager drives implementation of company best practices in alignment with client goals and objectives to deliver a well‑managed and maintained building.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Manage the building staff in absence of the Facility Manager or Senior Facility Manager. Includes all managerial functions, which are included in the Facility Manager and Senior Facility Manager job descriptions, or directed by the manager.
• Responsible for the day‑to‑day operations of the facility(s) or campus, including janitorial, life‑safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems.
• Compile information necessary to ensure all site‑specific documentation and reports are completed accurately and on time, including (and as applicable):
  Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As‑built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year‑end Performance Report and other reports and documentation as required.
• Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Provide information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five‑year plan of maintenance, facility improvement, and cost reduction initiatives.
• Collect, analyze, and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Complete understanding of management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager.
• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff.

• Associate’s degree in facilities management, building, business or other related field required
• Bachelor’s degree preferred

• Minimum 3 years’ relevant experience, preferably in commercial or industrial real estate with facility management experience required
• One year supervisory experience preferred
• Experience in maintenance, construction, engineering, and all facets of property operation and building management preferred
• CMMS/Work Order Management experience is preferred

• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association…