Administrative Assistant

The Administrative Assistant provides organized, responsive and detail-oriented administrative support for the NSF Grid Modernization Engine activities at Clemson University's Charleston Innovation Campus. The EIC houses the Duke Energy eGRID — a 15-megawatt hardware-in-the-loop grid simulator capable of emulating the electrical grid of any region in the world — and the nation's most advanced wind-turbine drivetrain testing facility. Through the SC NEXUS for Advanced Resilient Energy Tech Hub, a U.S. Economic Development Administration investment in the EDGE (Economic Development through Grid Emulation) project is expanding the center's power‑rating capability from 15 MW to 35 MW and adding a mobile, configurable grid emulator that enables remote on‑site testing anywhere in the Carolinas, along with a walk‑in thermal chamber for environmental testing.

This position is funded through the NSF Grid Modernization Engine in the Carolinas, an NSF Regional Innovation Engines award led by UNC Charlotte with Clemson University as a founding core partner. The Administrative Assistant will help maintain efficient day-to-day operations by coordinating schedules and meetings, organizing records and correspondence, supporting purchasing and travel processes, assisting with events and visitors, and preparing routine documents and reports for university and consortium activities.

20% - Support events and partnership activities, including workshops, conferences, tours, NDAs and contracts, by coordinating logistics, routing documentation, maintaining records and serving as a professional point of contact.

20% - Prepare, format, proofread and maintain correspondence, reports, presentations, spreadsheets, files, contact records and project documentation.

20% - Manage calendars, meetings and related materials, including agendas, meeting notes, follow‑up items and stakeholder communications.

20% - Provide day‑to‑day administrative support to Clemson’s Engine leadership, faculty, staff, project partners and the Dominion Energy Innovation Center.

20% - Coordinate routine administrative and financial processes, including travel, reimbursements, purchasing, invoices, data entry, status tracking and recurring reports.

AA75

Temporary Grant (TGP) Staff

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

• Bachelor's degree in business administration, public administration, communications or a related field.
• Experience supporting a university, research center, technology organization or other complex professional office.
• Proficiency with Microsoft Office or comparable productivity software, including calendars, word processing, spreadsheets and presentation tools.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines and confidential information.
• Strong written and verbal communication skills and a professional, service-oriented approach when working with faculty, staff, students, industry partners and visitors.
• Ability to work independently, exercise sound judgment and contribute effectively as part of a collaborative team.

JOB KNOWLEDGE

Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

Not responsible for supervising employees.

No fiscal responsibility for the department's budget.

Communicate, converse, give direction, express oneself: 25%

Walk or move about: 50%

Sit (stationary position) for prolonged period: 50%