Administrative Assistant II

Administrative Assistant (Security Operations)

Onsite – North Chicago, IL
Pay: $24–$25/hour (W2)
Schedule:
Monday–Friday, 8:30 AM–4:30 PM

Overview

Join the Global Security Operations team supporting a Vice President and six direct reports. This role provides full administrative support within a high-visibility business operations environment. The ideal candidate is proactive, organized, and comfortable managing multiple priorities in a fast-paced corporate setting.

Key Responsibilities

• Provide administrative support to the VP and leadership team, managing calendars, scheduling meetings, and coordinating domestic/international travel.
• Prepare, review, and submit expense reports (Concur experience preferred).
• Monitor and prioritize email communications, draft responses and flag actionable items.
• Arrange catering and logistics for department meetings and team events.
• Maintain departmental records and ensure compliance with company and legal retention policies.
• Support purchasing activities and follow established company procedures.
• Professionally interact with senior-level management and external partners.
• Handle confidential information with discretion.

Required Skills & Qualifications

• 2–5 years of administrative experience supporting leadership or corporate teams.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Familiarity with SAP and Concur (preferred, trainable if not yet mastered).
• Excellent multitasking, organization, and time-management skills.
• Strong written and verbal communication skills with attention to detail.
• Ability to maintain composure and confidentiality in a fast-paced environment.

Education

• Associate’s degree preferred (Bachelor’s a plus);
  High School Diploma required.