Senior Administrative Assistant

• Compensation: USD 27 - USD 48.8 - hourly

About Abb Vie

Abb Vie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about Abb Vie, please visit us at  .

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The Senior Administrative Assistant provides advanced, high-judgment administrative and operational support to the Vice President, Global Business Platforms, and theirbroader leadership team within a large, matrixed, global application development organization spanning Commercial IT. This organization isa substantial application development function across Commercial IT, operating a shared services model that supports tens of thousands of internal and external customers, a team of 200+ employees and 1,000+ non-employees, and a combined operating and capital budget ofmore than $100 million.

Given the scale, complexity, and executive visibility of this organization, the Senior Administrative Assistant serves as a critical enabler of leadership productivity-managing complex calendars across multiple senior stakeholders, leading logistics for large-scale organizational events, administering key collaboration systems, and executing select financial and procurement processing-all while maintaining composure, discretion, and professionalism in a fast-paced, high-stakes environment with diverse executive stakeholders across Commercial Operations and Business Unit IT.

This position demands superior organizational abilities, sound judgment under pressure, and the capability to collaborate effectively with senior executives, Business Unit IT leaders, and external vendors to ensure smooth calendar management, event execution, and operational efficiency across a large, complex, global organization. The successful candidate willbe responsible for cultivating andmaintainingprofessional relationships across a diverse and matrixed stakeholder base to support leadership priorities and keep operations running seamlessly.

Ideal candidates willdemonstratethe ability to build rapport and communicate professionally, be highly organized, self-motivated, and driven toanticipateneeds before they arise. The role requires the ability to navigate between high-level executive support and detailed operational tactics within a fast-moving technology organization. The individual mustpossesscomposure and grace under pressure, discretion in handling sensitive and confidential information, and a strong professional presence when interfacing with executive leadership and external partners.

Responsibilities:

Calendar and Executive Support:

• Manage and proactively prioritize the VP's calendar, along with calendars for other senior leaders across the organization as needed;anticipate and resolve scheduling conflicts across a heavily matrixed stakeholder base before they escalare..
• Monitor and triage executive correspondence (email, calls) from a diverse set of internal executive stakeholders, Business Unit IT leaders, and external technology vendors/partners, draft responses, and flag priority actions.
• When necessary, coordinate meeting logistics, compile briefing/meeting materials, and prepare or revise presentations and business documents to support governance reviews, portfolio updates, and executive stakeholder communications.

Travel and Expense Management:

• Book and coordinate complex domestic and international travel arrangements for the VP and other senior leaders, reflecting the organization's global footprint across geographies and business units.
• Process related expense reports accurately andin a timely manner, ensuring compliance with company travel policy.

Event and Engagement Logistics:

• Plan and execute large-scale organizational events (e.g., Global Town Halls, leadership offsites, all-hands meetings for a 1,200+ person organization), including vendor sourcing, contracting, budget tracking, on-site logistics, and post-event follow-up.
• Ownlogisticsforteam building and engagement activities (e.g., summer picnics, holiday events) that foster a culture of inclusion, agility, innovation, and continuous improvement across a large, globally distributed team.
• Foster andfacilitatedepartmental…