Payroll Specialist

Join a team-centered, highly respected Sacramento-based company and make a difference for families all over Northern California.

Villara is the largest residential mechanical contractor in California. That means that we design, construct, maintain, service, and replace some of the most important systems in homes and apartments—HVAC, plumbing, and solar. Imagine the difference between a home or apartment that has great HVAC and one that has so-so or non-functioning HVAC. Imagine the difference between a home or apartment that has great plumbing and one that has so-so- or non-functioning plumbing.

Imagine being a key member of a team that makes this difference for tens of thousands and hundreds of thousands of singles, couples, and families all throughout Northern California. Now imagine doing this with a team of great, delightful, committed colleagues, many who choose to spend the rest of their career as part of the Villara team.

We are seeking a detail-oriented and dependable Payroll Specialist to assist with weekly payroll processing of 600 – 800 employees. Dayforce experience is a huge plus as well as previous experience in construction and high volume payroll.

The essential functions and responsibilities for this position include but are not limited to the following:

Maintain thorough knowledge of MyVillara, SAP CATS, and Dayforce Payroll; use each of these systems on a daily or weekly basis to deliver timely, accurate payrolls.

• Review time entries for reasonableness. Identify potential errors and anomalies and advise relevant team members (Payroll Lead, Business Operations Manager, and the employee’s superintendent and manager, as appropriate) for prompt correction of those errors and anomalies.
• Upload and transfer time between MyVillara, SAP, and Dayforce. Enter time manually when necessary.
• Enter additional forms of compensation, including commissions, auto allowances, and additional pay types. Review time records for missed or incorrect meal period compliance.
• Review and approve employee withholding and direct deposit forms and related documentation.
• Analyze draft payroll results, including gross pay, benefit deductions, tax withholding, and garnishments for reasonableness. Research and resolve all discrepancies, anomalies, and errors or immediately elevate to Payroll Department Lead if unable to promptly resolve.
• Apply knowledge of multi-state wage and hour laws for all states in which Villara employees work to accurately validate overtime and double time calculations. Immediately advise the Payroll Department Lead of any identified errors
• Calculate all items required for accurate final pay related to employee separations.
• Process manual checks (e.g. adjustments, final checks, etc.) as required
• Generate and analyze Dayforce Payroll reports to support payroll operations and management requests.
• Respond promptly to employee, supervisor, and manager payroll-related inquiries. Resolve employee issues where possible.
• Support department and company-wide audits as requested.
• Maintain all time and payroll records, reports, and documentation in accordance with Villara and regulatory requirements.
• Utilize Microsoft Teams, Outlook, Excel, and Word effectively in daily work.
• Utilize solid mathematics skills and good number sense—able to identify when a number or calculation in clearly or likely incorrect.
• Actively engage in training, coaching and professional development opportunities, incorporating feedback to improve performance.

• Minimum of 3 years previous experience in Payroll
• High School Diploma or equivalent
• College education is a plus
• Excel experience is required.
• Previous experience with Dayforce is a plus.
• General knowledge of accounting practices.
• Ability to multi-task and handle a large volume payroll.
• Previous construction experience is preferred but not mandatory.
• Bilingual English/Spanish is very positive.