Administrative Assistant

Are you a rock star muti-tasker? Do you have world class computer and communication skills? This role manages a high volume office with the ability to pivot throughout the workday. The best person for this role has a high attention to detail.

Has the responsibility and authority for the administrative management and dutes of the office under the Administrator and ownership. Day to day activities include: calender management, emails, phone calls, office reception, ordering of office supplies and forms, managing office cleaning and shredding pickups. Managing the postal needs, postage, pickups, mailings etc. Direct responsibility for management of the answering service contract.

Reports directly to the Administrator:

Associate degree preferred. High School graduate or proof of post-secondary education if high school transcript is unavailable. Computer literate in MS Word and Excel. Organized, meticulous and gives attention to detail. Must be able to read, write and maintain simple records in English. Excellent Telephone skills. Must have or pass a criminal background check.

• Office reception functions.
• Assures phones are answered in a professional and courteous manner.
• Takes telephone referral information if staff is unavailable and passes referrals as soon as possible.
• Ordering of office supplies and forms.
• Managing the cleaning contract, biohazard pickups, shredding pickups.
• Manages the postal needs (postage, pickups, mailings).
• Responsible for managing the Answering service contract, handling and processing complaints and forwarding complaint log to QA Committee.
• Distributes and receives employee surveys/paychecks to office staff.
• Telemarketing our services when appropriate.
• Assists in all activities that are required of the Administrator.
• Is productive and uses time efficiently.
• Follows instructions, is-punctual and attendance is acceptable.
• Is self-reliant and plans appropriately.
• Other duties as assigned.

Must be able to read 12 point or larger type. Must be able to lift/stoop effectively so as to be able to perform the above listed responsibilities. Must be able to hear adequately with no more than an amplifier on the phone and effectively communicate in English.