Contracts Administrator

L.L. Pelling Company, Inc. Contracts Administrator

Join our team at LL Pelling as a Contracts Administrator! This full-time, accounting-focused role is based in our North Liberty office - where the dress code is relaxed and jeans and sneakers are the norm. This position starts at $23.00 an hour
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As a Contracts Administrator, you'll manage contracts, payments, and project documentation from setup through closeout. We're focused on finding the right person for our team - not just someone who checks the boxes. There's no set Final date to receive applications; we'll keep this post up until we find the best fit. When that happens, we'll move quickly to make an offer.

• Manage and verify contract documentation, ensuring accuracy and completeness.
• Enter and validate job estimates, revenues, and costs in the ERP system.
• Maintain material pricing and track costs for jobs and asphalt plants.
• Process invoices and payments for asphalt and oil sales to cash and commercial customers; record and reconcile asphalt plant purchases.
• Administer subcontractor payments and retainage, and prepare partial pay applications.
• Handle insurance certificates, lien waivers, and other required administrative documentation.
• Maintain organized, accurate records in Viewpoint software; reconcile financial data monthly and annually.
• Support project managers with job closeouts, final payments, and related tasks.
• Provide general office support, including receptionist coverage and prompt response to internal and external requests.
• Collaborate across departments and cross-train as needed.
• Perform other duties as assigned.

In office Monday to Friday from 8:00am to 5:00pm. No remote or hybrid schedule.

• Bachelor’s degree in accounting or 3+ years of related accounting experience.
• Reliable, on-site presence with consistent, punctual attendance.
• Strong mathematical, analytical, and organizational skills.
• Excellent communication, collaboration, and follow-up abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office.

• Pass pre-employment drug test.
• Valid driver’s license with insurable driving record.

This position requires prolonged periods of sitting at a desk and working on a computer.

• Prolonged periods of sitting at a desk and working on a computer.
• Clear speech, hearing, and vision sufficient for effective communication and detailed review of documents in print and electronic formats.
• Manual dexterity to operate office equipment and perform tasks such as typing, data entry, and document review.
• Ability to occasionally lift up to 25 pounds (e.g., office supplies or equipment).
• Mobility within the office to collaborate, attend meetings, and access files or resources.

• 2 weeks PTO after 90 days, which increases with tenure
• 8 Paid holidays
• Flexible spending and dependent care Accounts (FSA)
• Free term life insurance for employees, their spouses, and dependents
• Voluntary term life insurance
• Short term disability insurance
• Voluntary long term disability insurance
• Voluntary accident & critical illness insurance
• 401k Match (up to 5% of salary)
• Wellness program
• Safety incentive program

Note:

Pre-employment drug screening employer
Random drug testing employer
Minorities, women, and vets encouraged to apply. LL Pelling participates in E-Verify post-employment.

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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

We are required to conduct a pre-employment query of the Clearinghouse for all candidates with a Commercial Driver's License (CDL) prior to hiring the employee for a position requiring him or her to perform safety-sensitive functions, such as operating a commercial motor vehicle (CMV) under 49 CFR Part 382.

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