Contracts Administrator

L.L. Pelling Company, Inc.

Contracts Administrator

Join our team at LL Pelling as a Contracts Administrator, a full-time role based in our North Liberty office starting at $24.00 an hour.

The Contract Administrator manages contracts, payments, and project documentation from setup through closeout. This role ensures accurate job data in the ERP system and supports project managers with financial, administrative, and compliance tasks.

• Manage and verify contract documentation, ensuring accuracy and completeness.
• Enter and validate job estimates, revenues, and costs in the ERP system.
• Maintain material pricing and track costs for jobs and asphalt plants.
• Process invoices and payments for asphalt and oil sales to cash and commercial customers; record and reconcile asphalt plant purchases.
• Administer subcontractor payments and retainage, and prepare partial pay applications.
• Handle insurance certificates, lien waivers, and other required administrative documentation.
• Maintain organized, accurate records in Viewpoint software; reconcile financial data monthly and annually.
• Support project managers with job closeouts, final payments, and related tasks.
• Provide general office support, including receptionist coverage and prompt response to internal and external requests.
• Collaborate across departments and cross-train as needed.
• Perform other duties as assigned.

• Monday to Friday work schedule from 8:00am to 5:00pm. No remote or hybrid schedule.

• Pass pre-employment drug test.
• Valid driver’s license with insurable driving record.

• Bachelor’s degree in accounting or 3+ years of related accounting experience.
• Reliable, on-site presence with consistent, punctual attendance.
• Strong mathematical, analytical, and organizational skills.
• Excellent communication, collaboration, and follow-up abilities.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Proficiency in Microsoft Office.

Like our people, our benefits are some of the best in the area.

• Paid vacation after 90 days (10 days) that increases with tenure
• Paid holidays
• Flexible spending and dependent care Accounts (FSA)
• Free term life insurance for employees, their spouses, and dependents
• Voluntary term life insurance
• Short term disability insurance
• Voluntary long term disability insurance
• Voluntary accident & critical illness insurance
• 401k Match (up to 5% of salary)
• Wellness program
• Safety incentive program

Pre-employment drug screening employer
Random drug testing employer
Minorities, women, and vets encouraged to apply.
LL Pelling participates in E-Verify post-employment.

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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

We are required to conduct a pre-employment query of the Clearinghouse for all candidates with a Commercial Driver's License (CDL) prior to hiring the employee for a position requiring him or her to perform safety-sensitive functions, such as operating a commercial motor vehicle (CMV) under 49 CFR Part 382.

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