Executive Personal Assistant

Responsibilities

• Manage a high-volume inbox with filtering, prioritizing, and drafting responses.
• Own and optimize the CEO’s calendar, scheduling calls, meetings, travel, and protected work time.
• Assist with project management across multiple businesses (insurance, coaching, events, media, online programs).
• Coordinate client follow‑ups, CRM activity, and cross‑functional communication with internal teams.
• Prepare documents, presentations, meeting notes, and follow‑up action items.
• Support social media organization, asset management, uploading content, and coordination with video editors/design teams.
• Coordinate personal travel, reservations, appointments, and family scheduling.
• Handle errands, vendors, online orders, and home‑related logistics.
• Maintain confidentiality and protect the CEO’s time, energy, and priorities at all times.
• High‑energy, positive, and thrive supporting a fast‑moving female CEO.
• Experience supporting a busy entrepreneur, CEO, or multi‑business owner required.
• Local to Little Rock (hybrid role required).
• Excellent communicator – written, verbal, digital, and professional.
• Proactive – anticipate needs, prevent problems, and stay three steps ahead.
• Able to confidently manage multiple businesses and projects simultaneously.
• Trustworthy, discreet, and emotionally intelligent.
• Monday‑Friday with occasional flexibility for events or priority deadlines.
• Competitive pay based on experience.
• Growth potential as the CEO continues to scale multiple female‑led ventures.
• Manage executive calendars and coordinate appointments to ensure optimal time management.
• Assist with project coordination and event planning to support agency initiatives.
• Handle office management tasks including filing, data entry, and maintaining office supplies.
• Provide exceptional administrative support such as typing, proofreading, and transcription.
• Utilize Microsoft Office, Google Workspace, and other tools to streamline operations.
• Support bookkeeping and invoicing processes when necessary.
• Ensure a well‑organized front desk environment to enhance client experiences.
• Proven experience as a personal or executive assistant with strong organizational skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Excellent communication skills with professional phone etiquette.
• Ability to handle multiple tasks efficiently in a fast‑paced environment.
• Previous experience in office management or administrative support preferred.
• Knowledge of basic bookkeeping or Quick Books is a plus but not required.
• High level of discretion and confidentiality.
• A proactive attitude with a commitment to excellent service.

• Personal assistant: 1 year (Required)

• Health insurance
• Paid time off
• Vision insurance

• Hybrid remote in North Little Rock, AR 72113

• Full‑time

• Entry level

• Administrative
• Industries:
  Insurance

• $50,000.00–$60,000.00 (Little Rock, AR)