Executive Assistant & Corporate Secretary

Full Time Lakeside Marblehead, OH, US

The Executive Assistant & Corporate Secretary serves as a trusted strategic partner to the President & CEO, ensuring the efficient management of executive priorities, organizational communications, and corporate governance activities. This highly visible role acts as a central point of coordination between the President & CEO, senior leadership, the Association Board of Directors, community stakeholders, and external partners.

The successful candidate will demonstrate exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs in a dynamic environment. In addition to supporting executive operations, this position serves as Corporate Secretary for the Association Board, coordinating governance processes, maintaining official records, and facilitating effective communication among board members, committees, and organizational leadership.

This role requires strong proficiency with technology, database and CRM systems, Microsoft 365 applications, and emerging AI-powered productivity tools.

Lakeside Chautauqua is a family destination that has pioneered the act of nurturing the mind, body and spirit for over 150 years. Conveniently located between Toledo and Cleveland on Lake Erie’s south shore, Lakeside offers a robust summer programming season packed with cultural, educational, spiritual and recreational opportunities. Within the one-square-mile community, you’ll find hundreds of unique Victorian cottages, a concert auditorium, arts center, historic waterfront hotel, movie theater, pool, tennis, sailing, shopping, dining and much more.

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The ideal candidate is highly organized, detail-oriented, technologically proficient, and capable of managing multiple priorities with professionalism and discretion.

• Exceptional written, verbal, and interpersonal communication skills.
• Advanced organizational, project management, and time-management abilities.
• Strong proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience utilizing CRM, donor management, or database platforms.
• Ability to leverage AI-powered business productivity tools to improve efficiency, research, communications, and workflow management.
• Strong internet research, problem-solving, and analytical skills.
• Proven ability to manage confidential and sensitive information with integrity.
• Ability to prioritize competing demands and adapt to changing priorities.
• Excellent relationship-building and stakeholder management skills.
• Ability to prepare meeting agendas, correspondence, reports, presentations, and meeting minutes.
• Ability to interpret policies, procedures, governance documents, and organizational records.
• Ability to work independently while collaborating effectively across departments.

• Manage the President & CEO's calendar, schedule, priorities, and daily workflow.
• Coordinate and prepare agendas, briefing materials, correspondence, and presentations.
• Serve as the primary liaison between the President & CEO and internal and external stakeholders.
• Monitor and facilitate the flow of information among senior leadership and organizational departments.
• Coordinate travel arrangements, itineraries, accommodations, and related logistics.
• Process expense reports, credit card reconciliations, and administrative records.
• Anticipate executive needs and proactively resolve scheduling conflicts and operational challenges.
• Assist with special…