Business Services Coordinator - Police

Provides professional administrative and business support to the Police Department in the areas of budgeting, purchasing, accounts payable and receivable, payroll, contracts, fixed assets, inventory, and related administrative functions. Coordinates and maintains financial and operational information, prepares reports and supporting documentation, and assists with departmental projects and day-to-day business operations. Serves as a liaison between the Police Department, Finance Department, vendors, and other internal and external stakeholders.

Work is performed under the direction of the Senior Business Manager within the Finance Department.

• Provides administrative support for the department’s operating and capital budget activities, including compiling information, maintaining supporting documentation, and assisting with routine budget-related tasks.
• Compiles and prepares financial, operating, budget, accounts receivable, and other administrative reports.
• Serves as a point of contact for routine vendor inquiries and assists with communication and follow-up regarding purchasing and payment matters.
• Assists with obtaining and analyzing quotes and processing purchase orders, requisitions, invoices, and payment documentation in accordance with the City’s Purchasing Policy and established procedures.
• Assists with routine accounts payable and accounts receivable activities.
• Assists with the preparation and processing of Memoranda of Understanding, service agreements, renewals, and related documentation as directed.
• Maintains records of contract and agreement expiration dates and provides administrative support for renewal activities.
• Assists with departmental fixed asset and inventory activities, including assignment of new assets, maintaining records and supporting documentation.
• Coordinates and manages departmental projects, including project timelines, milestones, resources, and completion.
• Performs routine administrative functions in support of the department’s day-to-day operations.
• Maintains files and records in accordance with public records laws and retention requirements.
• Provides assistance to internal and external customers and directs inquiries to the appropriate department personnel when necessary.
• Prepares payroll change notices and related documentation for review and processing.
• Assists with the preparation and processing of employee educational assistance reimbursements and supplemental compensation.
• Assists with maintaining standard operating procedures, forms, and other departmental reference materials in accordance with established policies and procedures.
• Provides administrative support for departmental Agenda Items and Legal Intake submissions, including compiling required information and supporting documentation, preparing materials, and coordinating routing for review and approval.
• Assists with maintaining supplies, equipment, and other resources needed for daily departmental operations.
• Provides training to appropriate support staff.
• Assumes duties of the Business Manager in their absence.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

• Knowledge and understanding of local government finance procedures, including budget and procurement.
• Skilled in computer business and budget programs.
• Skilled in customer service with ability to communicate effectively, both in person and in writing
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Ability to read, analyze and interpret in English, general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to produce and maintain financial and statistical records/reports.
• Ability to research/analyze data and present findings in various report formats.
• Ability to prioritize and manage multiple work assignments with competing deadlines.
• Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
• Ability to establish and maintain effective working relationships with employees and the public.

• Bachelor’s Degree in Business Administration, Finance or related field.
• Three (3) years of progressively responsible administrative, financial, purchasing, budgeting,…