Administrative Assistant

North Reading Public Schools North Reading High School
- North Reading, Massachusetts Open in Google Maps

North Reading Public Schools North Reading High School
- North Reading, Massachusetts Open in Google Maps

This job is also posted in North Reading School District

Job : 5969831

Final date to receive applications: Posted until filled

Posted: Oct 23, 2026 4:00 AM (UTC)

Starting Date: Dec 21, 2026

North Reading High School is seeking a full time Administrative Assistant for the School Counseling Office. This position is five (5) days per week (Monday through Friday), 7.75 hours/day, and 52 weeks/year (full year). This position reports to the Coordinator of School Counseling Services and Building Principal.

North Reading Public Schools (NRPS) is actively looking to build a diverse workforce to ensure all students feel welcome, safe, and valued for who they are and supported to reach their potential.

This position does require occasional evening and weekend events. These events will be communicated in advance and timesheets may be submitted for work outside of the regular work week schedule or a flex schedule during that period of time.

Essential duties

• Manage the efficient operation of the School Counseling Office, both independently and collaboratively, including all related clerical functions
• • Direct students to the appropriate support personnel
  • Answer incoming calls
  • Manage education verification requests and alumni/all transcript requests
  • Assist with the processing of supplemental documents related to the college application process, including transcript requests in Naviance
  • Maintain inventories of supplies and materials for the purpose of ensuring items’ availability
  • Assists in the preparation of budget, purchase orders, requisitions, and inventory reports and supplies
  • Assist with the course selection process, Advanced Placement testing, and the PSAT administration
  • Post scholarship opportunities for students, as needed
  • Assist with the coordination of college representative visits
  • Sort and distribute incoming mail among school counselors and prepare outgoing mail, including bulk mailings
• Establish and maintain a welcoming environment and consistently display professionalism in all aspects of performance including personal integrity, engaging in professional growth activities, and staying current on new theories, approaches, and developments in specialty area
• Develop and implement a system for organizing and maintaining office records, including but not limited to:
• • Student cumulative files, digitally and in hard copy when needed
  • Report card procedure, including sending Honor Roll to the Transcript
  • Grade changes following report cards
  • Maintain permanent student records of graduates and withdrawn students in the records room
• Responsible for composing and typing letters, memoranda, reports, documents, and any other communications as assigned
• Obtain pertinent data and create usable documents in a timely manner that will enable the Administration and Coordinator of School Counseling Services to make efficient and effective data-based decisions
• Manage and maintain student awards and scholarships.
• • Coordinate recording and reporting of scholarship winners and communicating related information
  • Prepare and organize all information needed for the annual scholarship committee meeting
  • Manage all local scholarship opportunities by serving as the point of contact for local organizations/donors, sending, receiving, and organizing all correspondence and information, and preparing the scholarship portion of Senior Scholarship and Awards Night.
• Complete grade calculations for senior exemptions
• Serve as a receptionist dealing effectively and courteously with administrators, educators,…