Billing Clerk

Harper Grey LLP

Published June 10, 2026

Location #3200 - 650 West Georgia Street, Vancouver, Canada

Category:
Accounting / Finance

Job Type: Full-time

Compensation: $64,000 - $72,000 annually

Reporting to the Controller, we are seeking a professional, motivated, and detail-oriented Billing Clerk to support our Accounting department. This role offers the opportunity to work closely with a dynamic, team-oriented group and contribute to a fast-paced, client‑focused environment. The successful candidate will be energetic, adaptable, and highly organized, with a strong drive to deliver accurate and timely work.

• Coordinate billing processes for lawyers and paralegals
• Manage billing cycles and ensure deadlines are met in accordance with firm and client requirements
• Prepare and review pre‑bills in accordance with client guidelines, firm standards, and established schedules
• Review billing data for accuracy and completeness, ensuring compliance with client‑approved rates, billing protocols, and exception agreements
• Prepare and process invoices accurately and in a timely manner
• Apply retainer funds as directed by lawyers and process write‑offs in accordance with firm policy
• Maintain and update billing and exception rates, as required
• Prepare reports related to time entries, billing, and other reporting, as needed
• Investigate and resolve billing and payment discrepancies in a timely manner
• Work closely with lawyers and legal assistants to support billing requirements and ensure timely bill completion
• Identify opportunities to improve billing processes and efficiency
• Provide additional accounting and administrative support and coverage, as required

• Minimum of 2 years’ experience in a billing, accounting, or administrative role within a professional services environment is preferred
• Strong understanding of billing processes and basic accounting principles
• Advanced proficiency in Microsoft Office, including Outlook and Excel
• Experience with 3E or similar accounting/billing software is an asset
• Experience with e‑billing platforms such as TyMetrix, Counsel Link, or Legal‑X is an asset
• Familiarity with client billing guidelines and compliance requirements is an asset
• Strong aptitude for working with numbers, financial data, and systems
• Demonstrated ability to identify discrepancies, investigate issues, and resolve them efficiently
• Commitment to delivering a high standard of accuracy and client service

• Excellent oral and written communication skills
• High level of accuracy and attention to detail
• Strong organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and maintain efficient workflows
• Proven ability to handle a high volume of work in a fast‑paced, time‑sensitive environment
• Proactive mindset with the ability to anticipate work needs, take initiative, and work independently
• Strong interpersonal skills and the ability to build effective working relationships with lawyers, paralegals, and other firm members
• Composed, reliable, and able to remain calm under pressure
• Personable and team-oriented, with a collaborative approach to work
• Ability to maintain strict confidentiality of client, firm, and billing information

Competitive salary with structured annual reviews

• Extended health and dental coverage and an additional Health Care Spending account with monthly premiums paid 100% by the Firm for single or family coverage
• Group RRSP plan with matched mandatory contributions + additional optional matched contributions
• Life and accidental death and dismemberment insurance
• Short‑ and long‑term disability insurance
• Employee and family assistance program
• Maternity/Parental leave top‑up payment plan
• Maternity leave gradual return‑to‑work options
• Paid or banked overtime
• Vacation time, sick time, and personal time allotment

• Firm social events
• Friendly, social, and welcoming culture
• Dress for Your Day dress code
• Continuing education/tuition allowance
• Dog friendly office so you can bring your dog to work!

• Robust wellness program annual subsidy
• Sports teams
• Recognition of service milestones
• Paid personal time and a moving day to help balance outside commitments

We encourage applications from all qualified candidates, including those with disabilities. Accessibility accommodations can be made confidentially throughout all stages of the recruitment and selection process.