Payroll Coordinator

About this position

SSA Marine Canada Ltd. is a diversified and integrated group of marine logistics companies committed to the success of our people, our customers, and our communities, to sustain and grow Canada’s trade economy for the benefit of all Canadians. We are looking for a Payroll Coordinator to join our team. This full‑time, permanent position is based at our office in North Vancouver and will report to the Senior Payroll Lead.

• Administer & maintain the electronic timekeeping system, including employee set‑up, updates, and terminations.
• Accurately enter and validate hours worked from timesheets for bi‑weekly payroll processing.
• Process end‑to‑end payroll for BC and Quebec employees, including regular and special earnings, adjustments, and final pay.
• Administer payroll in compliance with collective agreements where applicable, including payroll adjustments and business‑unit specific requirements.
• Review timesheets, records, schedules, and attendance data to ensure payroll accuracy and completeness.
• Manage garnishments, deductions, benefits, pension contributions, remittances, and payroll reconciliations.
• Maintain employee payroll records and process payroll changes such as hires, terminations, rate changes, banking updates, and status changes.
• Investigate and resolve payroll discrepancies, respond to employee payroll inquiries, and support payroll compliance requirements, reporting, and year‑end activities.
• Provide cross‑functional payroll coverage during absences, peak periods, and high‑volume payroll cycles while supporting process improvements and documentation updates.
• Coordinate with HR, Finance, managers, and operational teams, maintain audit‑ready payroll documentation, and assist with payroll reports, employee letters, and administrative requests.

• Minimum 3+ years of payroll experience, preferably with collective agreements and multi‑provincial environments. BC payroll experience required;
  Quebec payroll experience considered an asset.
• Strong knowledge of payroll administration, collective agreements, Canadian payroll legislation, statutory deductions, and payroll best practices.
• Experience with payroll systems such as Dayforce and ADP. A PCP designation and post‑secondary education in payroll, accounting, HR, business, or a related field are assets.
• Proficient in Microsoft Office, particularly Excel, with strong skills in payroll data analysis, reconciliations, lookups, and reporting.
• Knowledge of group insurance, pension administration, vacation pay calculations, seniority‑based payroll provisions, and payroll compliance requirements.
• Highly organized and detail‑oriented, with strong analytical, problem‑solving, time‑management, and communication skills.
• Ability to maintain confidentiality, exercise sound judgment, and provide professional, customer‑focused service to employees and stakeholders.
• Capable of managing multiple priorities, working under pressure, meeting strict deadlines, and adapting quickly in a fast‑paced environment.
• Able to work independently, accurately apply payroll rules, resolve payroll issues, and appropriately elevate complex matters.
• Comfortable working in a hybrid office environment requiring sustained concentration, high attention to detail, and occasional extended hours to meet payroll deadlines.

• A compensation package which includes extended health & dental benefits.
• Access to learning and professional development opportunities to support your career development.
• Wellness and Employee Assistance programs.
• Free parking.
• Enjoy a company culture that is steeped in care for employees and where community and diversity, equity and inclusion are valued.

SSA Marine is committed to Employment Equity. We welcome and embrace applicants with diverse experiences, abilities, backgrounds and perspectives. If you have preferred pronouns, please let us know when you apply.

Furthermore, we are committed to providing an inclusive and accessible environment. If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.