Senior Payroll Clerk VI

The Senior Payroll Clerk VI works within the payroll team to ensure the timely and accurate processing of designated hourly payroll, in accordance with terms and conditions outlined in the multiple collective agreements and other governing agencies’ acts and regulations. The Senior Payroll Clerk VI maintains the hourly employee payroll information in the payroll module of the company’s ERP system and acts as a back‑up for other payroll clerks.

Note:
This position qualifies for an optional hybrid work schedule after 90 days of onsite work and onboarding. Employees will be subject to the terms of the Flexible Work Policy Agreement.

• Reviews and processes payroll and all payroll‑related forms for completeness and accuracy. (Timecards, ROE, record of leave, benefits, etc.) in accordance with government statutes, collective agreements and benefit contracts.
• Ensures timecard data is accurately entered into the payroll system.
• Processes layoffs and follows payroll procedures for terminated employees.
• Contacts operations supervisors for any missed timecards or discrepancies with timecards.
• Reviews and processes all special payments (terminations, wage increments, retroactive pay, etc.) as required and in accordance with current CRA rules.
• Compiles and accurately processes payroll data such as garnishments, vacation time, union dues, benefits, insurance and other deductions.
• Ensures all deductions are made as scheduled and in accordance with relevant collective agreements.
• Creates and runs required internal management reports from the payroll system.
• Calculates, prepares and reports statutory remittances and voluntary payroll deductions in a timely manner and balance to the General Ledger.
• Responsible for paystub sealing and distribution.
• Prepares payroll distribution, expense, benefit and other journal entries and reconcile related payroll general ledger accounts.
• Assists in the reconciliation, creation and timely distribution of T4s/T4
  
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• Maintains an accurate set of confidential employee files by sorting and filing copies (electronic or hard copy) of documents after each pay run in accordance with the company’s records retention policy.
• Responds to employee, union, benefit carriers and government agencies regarding payroll inquiries.
• Responsible for preparing timecards for upcoming pay period.
• Assists other payroll clerks for vacation relief or during peak periods.
• Performs other administrative duties, such as mail, switchboard, filing, etc. as requested.
• Trains Payroll back up and reviews the work during the training process.
• Provides training to other Payroll Clerks as required.
• Provides back‑up relief to cover other payrolls.
• Participates in required meetings providing input.
• Participates and assists in implementation of new systems as required.
• Performs other payroll and accounting related duties as assigned.
• Prepares ad hoc reports as requested.
• Performs additional duties as assigned.

• Completion of Grade 12 education, plus completion of Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) Certification, or an equivalent combination of education and experience.
• Minimum 3 years payroll experience utilizing a computerized payroll program, (preferably Oracle payroll in a large multi‑union environment).
• Experience with JD Edwards’s system an asset.
• Knowledge of the methods, practices, and procedures employed in the preparation and processing of payrolls.
• Intermediate level computer skills with ability to work with computer applications such as word‑processing, spreadsheet, and database software in a Windows environment.
• Understanding of operational inter‑dependence between Human Resources and Payroll is an asset.
• Ability to communicate courteously and effectively with…