Administrative Assistant

Overview

NOC 13110

• Responsible for word processing and preparing letters/memos.
• Transmit correspondence to the appropriate parties by email, mail or fax.
• Answer telephone and email enquiries and relay telephone calls and messages to the appropriate person at the office.
• Complete administrative forms, such as expense reports.
• Prepare, proofread, and revise correspondence, invoices, presentations, brochures, publications, reports, and related materials.
• Schedule and confirm appointments (calls or meetings).
• Order office supplies and maintain inventory.
• Establish and maintain document filing systems (electronic or hardcopy).
• Set up and maintain office procedures.
• Greet visitors to the office, determine the nature of their visit, and direct them to the appropriate person at the office.
• Record and prepare minutes of meetings.
• Arrange travel schedules and make reservations such as flights, hotels, or rental cars.
• May compile data, statistics, and other information to support research activities.
• May organize conferences.

Permanent and Full-time.

English

$26.44 per hour.

• Onsite Parking

• A Bachelor’s Degree is preferred but not required.

• At least 2 years of relevant work experience in an office setting.
• Microsoft Office Suite of Applications.
• Social media marketing knowledge.
• Ability to commute/relocate.
• An additional language is an asset but not required.