Construction Office Administrator

Responsibilities

• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
• Advise job applicants on employment requirements to management for consideration.
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Carry out administrative activities associated with construction, HR and safety.
• Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel
• Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects.
• Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• May supervise records management construction staff.
• May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications
• If required advise job applicants on employment requirements to management for consideration.
• Notify applicants of results of selection process and prepare job offers
• Advise managers and employees on staffing policies and procedures as required
• Set up and manage phone system for the company as well as answer phones.
• Assist with ensuring data for payroll is provided to the appropriate party.
• Keep company data up to date

• Minimum 1 year of construction office administrative experience is required
• HR Officer Experience is an asset
• Punctual
• Attention to detail
• Strong customer service and communication skills
• Must have experience in the construction industry
• Ability to stay focused and organized in a fast pace environment
• Excellent computer skills
• Time management ability and prioritize tasks is critical