Administrative Assistant 4

Location: West Vancouver

Salary Details  The salary range for this position is CAD $30.55/Hr.

- CAD $32.39/Hr.

Job Summary   Come work as an Administrative Assistant with Vancouver Coastal Health (VCH) on the Chronic Disease Services team at West Vancouver Community Health Centre.
Within the context of a client centered care model and in accordance with established vision and values of the organization, the Administrative Assistant is responsible to perform administrative/clerical support functions for a department and/or program. Screens and prioritizes incoming materials. Supervises clerical staff as required. Acts as a receptionist; answers telephone and greets visitors, determines nature of call/visit, takes or relays messages or provides general information about program, services and/or other community resources or refers to others.

Provides assistance with recruitment requests; completes information for posting purposes according to procedure when directed to fill vacancies. Provides assistance with monitoring and analyzing program budget. Processes and/or monitors expenses. Performs word processing duties; drafts forms, prepares/types letters, memos, and reports. Transcribes assessments, case reviews, progress notes and summaries. Assists with web-site maintenance and other communication strategies including resources and communication bulletin boards;
Compiles statistics, maintains timekeeping records, maintains departmental levels of stationery and makes arrangement for building and/or office equipment maintenance and repairs Maintains client charts. Schedules/arranges appointments/bookings for clients.
Qualifications   Education & Experience
Grade 12.
Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.
Knowledge & Abilities
Knowledge of general office procedures.
Knowledge of medical terminology.
Ability to type at 50 w.p.m.
Ability to keyboard 6,000 keystrokes per hour.
Ability to establish and maintain rapport with clients.
Ability to communicate effectively/tactfully both verbally and in writing.
Ability to compose business correspondence.
Ability to plan, organize and prioritize.
Ability to work under the pressure of interruptions and adapt to changes.
Ability to problem solve and take initiative.
Ability to work both independently and as a member of a multidisciplinary team.
Ability to do basic mathematical calculations.
Ability to operate related equipment.
Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
Physical ability to perform the duties of the job.
Closing Statement  The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks.

For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.
WHY JOIN VANCOUVER COASTAL HEALTH?
VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe…