Governance & Council Meeting Specialist

Salary Range: $66,689.00 To $93,364.00 Annually

Are you an organized and detail-oriented governance professional with a passion for supporting effective leadership, transparency, and community-centered decision-making? Squamish Nation is seeking a Governance & Council Meeting Specialist to join the Nexwsxwníw̓ntm ta Úxwumixw Council team.

Reporting to the Administrative Manager, the Governance & Council Meeting Specialist provides advanced governance, procedural, and administrative support to Squamish Nation Council and the Chair & Council Office. This role serves as the operational lead for Council meeting administration, coordinating Council, Special Council, and Workshop meetings while ensuring governance processes, records, and decision-making procedures are managed with accuracy, integrity, and professionalism.

Working closely with Council, leadership, departments, community members, and external partners, you will play a pivotal role in supporting transparent and accountable governance. Guided by Sḵwx̱wú7mesh values and governance principles, you will help ensure Council business is conducted efficiently and in alignment with applicable laws, policies, and governance frameworks.

This is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and is committed to supporting meaningful governance processes that strengthen community and Nation-building.

Serves as the primary point of contact for departments, Councillors, external organizations, and community members seeking to present to Council.

Provides guidance regarding Council presentation requirements, submission processes, governance procedures, and timelines.

Coordinates the intake, review, scheduling, and administration of Council, Special Council, and Workshop meetings.

Prepares and distributes agendas, meeting packages, presenter schedules, supporting materials, and related documentation.

Monitors submission deadlines and ensures governance timelines and approval processes are met.

Provides operational and in-meeting support for Council Meetings, Workshops, and Special Meetings.

Reviews governance documentation, resolutions, and approvals for procedural compliance with governance frameworks, policies, and legislation.

Researches governance practices, policies, bylaws, Council Resolutions, Briefing Notes, and related governance matters.

Drafts Council motions, including In Camera motions, and accurately records Council decisions and action items.

Maintains and tracks Council resolutions, approvals, and follow-up activities to support accountability and timely completion.

Produces and maintains official Council records, including resolutions, meeting minutes, Records of Decision, and supporting documentation.

Conducts governance and archival research to support reporting, documentation, and decision-making processes.

Prepares governance reports, meeting summaries, and status updates as required.

Supports continuous improvement initiatives related to governance processes, procedures, and records management.

Maintains meeting technology and systems supporting in-person, virtual, and hybrid meetings.

Performs additional governance, administrative, and project-related duties as assigned.

Diploma or Bachelor's degree in Business Administration, Social Sciences, Administrative Studies, or a related field from a recognized post-secondary institution.

4 - 5 years of administrative experience, preferably within an Indigenous government, public sector, or governance environment.

Experience supporting a First Nations Council, Board, or governance organization is strongly preferred.

Knowledge of governance processes, policies, legal frameworks,…