Project Coordinator (Dispatch & Workforce Mobilization

Operations and Major/Core Projects Full Time North Vancouver, BC $75,000 - $95,000 CAD per year

Are you excited to take ownership of workforce logistics while supporting some of British Columbia's most challenging marine and heavy civil construction projects?

Vancouver Pile Driving Ltd. (Van Pile) is looking for an organized, proactive, and detail-oriented Project Coordinator (Dispatch & Workforce Mobilization) to join our North Vancouver team.

This role is ideal for someone who enjoys the fast-paced nature of construction operations and thrives on coordinating people, schedules, travel, and project logistics. You'll play a critical role in ensuring our crews are mobilized efficiently, work schedules are accurate, and projects are staffed with the right people at the right time.

At Van Pile, you won't just be coordinating projects. You'll be helping deliver critical infrastructure projects while building a rewarding career alongside industry-leading professionals.

Gain hands-on experience across a diverse portfolio of marine, heavy civil, infrastructure, and industrial construction projects.

Help deliver projects that strengthen communities, transportation networks, ports, and marine infrastructure across Western Canada.

Every day brings new challenges, changing priorities, and opportunities to solve problems.

Work alongside experienced project managers, superintendents, field crews, and industry experts invested in your success.

At Van Pile, we value people, purpose, and progress, and we are committed to developing our team members for long-term success.

• Coordinate the mobilization and demobilization of field personnel to project sites throughout British Columbia and other project locations
• Schedule and dispatch craft workers, operators, laborer's, and project personnel to meet operational requirements
• Maintain and update workforce schedules and crew assignments based on project needs
• Coordinate travel, accommodations, site access requirements, and orientation schedules for project personnel
• Track employee rotations, shift schedules, days off, and workforce availability
• Communicate schedule changes and staffing updates to field supervisors, project teams, and employees
• Maintain accurate workforce tracking, dispatch records, and personnel databases
• Support onboarding activities and ensure workers meet site-specific requirements before deployment
• Coordinate with Payroll, HR, Operations, and Project Teams regarding workforce planning and personnel movements

• Review and interpret project plans, specifications, and schedules to support project execution
• Assist project teams with planning, scheduling, and resource allocation
• Prepare and maintain construction schedules and manpower forecasts
• Monitor project costing, productivity tracking, and project reporting
• Establish and maintain project cost codes
• Assist with subcontractor coordination and project documentation
• Support field teams by providing timely information and logistical support
• Coordinate project meetings, action items, and follow-up activities

• Maintain workforce utilization reports and manpower forecasts
• Track project staffing requirements and upcoming workforce needs
• Support project reporting and document control processes
• Prepare reports for project managers and operational leadership
• Ensure records remain current, accurate, and audit-ready

• 5+ years of experience in construction project coordination, workforce dispatch, crew scheduling, workforce planning, or a related role
• Experience coordinating personnel mobilization, rotations, camp logistics, and workforce scheduling in construction, industrial, marine, mining, or infrastructure environments
• Degree in Engineering, Construction Management, Business Administration, or related field, or Diploma in Civil Technology or equivalent experience
• Strong understanding of construction operations and…