Health Program Assistant

The Position

Under the general supervision of the Health Manager, the Health Program Assistant provides comprehensive administrative, program and operational support to the Health Manager and Health Department to ensure the effective delivery of health programs and services to the shishalh Nation community members. The successful candidate is expected to provide high-level administrative support for the Health Program.

The Candidate

• Provide administrative and logistical support to Health Department programs and services.
• Assist with health and wellness activities, workshops, community events, and outreach initiatives.
• Support the delivery of health programming under the direction of the Health Manager and Community Health staff. Assist with monthly and ad hoc ordering of program and office supplies.
• Coordinate and participate in health and wellness events (e.g., workshops, wellness days, etc.).
• Serve as a point of contact for internal and external inquiries related to Health Department programs.
• Prepare professional and confidential correspondence, memos and documents.
• Enter home support data as necessary and maintain databases as directed.
• Assist with ordering supplies monthly and or as needed and requested.
• Provide medical transportation for community members when program supports are available.
• Maintain calendars, schedules, and meeting coordination for the Health Manager and Health Department activities. Schedule meetings, prepare agendas, take minutes as required, distribute materials and follow up on actions.
• Assist with data entry and maintenance of Electronic Medical Records (EMR) or case management systems, where applicable.
• Maintain accurate filing systems (electronic and manual) in accordance with privacy, confidentiality, and records management standards.
• Perform other tasks within the scope of the position and as assigned.

Qualifications,

Skills and Abilities

:

• Grade 12 or equivalent plus related post-secondary courses in Administration.
• Strong computer skills with proficiency in Windows, Microsoft Suite and a willingness to learn new software programs.
• Experience and/or knowledge of First Nations Health programs, services and delivery models.
• At least two (2) experiences in a similar or related role, preferably within a First Nations environment.
• Experience working with Indigenous people, organizations and communities.
• Knowledge of filing systems.
• Comfortable presenting information to individuals and groups.
• Enthusiastic, goal-oriented, and have good administration skills.
• Should be comfortable working both independently and with a supervisor.
• The ability to maintain confidentiality and deal with sensitive information is essential.
• Willing to participate in training and education as directed.
• Physical and mental ability to perform the duties of the position.
• Understanding and enthusiasm for community health programs.
• A valid driver’s license and a clean Criminal Record Check.