Administrative Supervisor

Overview

Administrative Supervisor 5 role at Vancouver Coastal Health (VCH). The salary range is CAD $33.71/Hr.

- CAD $35.58/Hr. VCH is seeking an experienced Administrative Supervisor 5 with supervisory experience to support the Administrative Services team in Sechelt, BC.

As an Administrative Supervisor 5 with VCH you will:

• Be responsible to oversee the daily operation of an office/program and the delivery of administrative support services.
• Supervise designated staff; schedule/monitor work to ensure accurate and timely completion of tasks; provide guidance and feedback in performance of work.
• Assist in the development and implementation of worksite policies/procedures and related documents in response to organizational needs.
• Identify opportunities to streamline clerical processes and procedures.
• Assist in monitoring expenses against approved budgets; provide input into office needs, regular ongoing and/or anticipated expenses.
• Investigate variances and liaise with finance to resolve.
• Maintain/reconcile petty cash accounts.
• Purchase stationery supplies, review/authorize expenses according to established procedures.
• Attend to facility maintenance, safety/security matters; liaise with building maintenance, safety/security personnel to ensure resolution of issues.

About Sechelt, BC

Sechelt is located on the traditional territories of the shíshálh (Sechelt) Nation and is approximately 50 km northwest of Vancouver. It is accessible from the mainland by a 40-minute ferry trip between Horseshoe Bay and Langdale, followed by a 25-minute drive along Highway 101, the Sunshine Coast Highway. This seaside community offers natural beauty and outdoor activities, with parks, eateries, shops, galleries, and a golf course.

It is a short walk or bike ride to work, with opportunities for leisure after work.

Education & Experience

• Grade 12, supplemented by a recognized diploma in Business Administration plus three (3) years’ recent, related experience including one (1) year supervisory experience, or an equivalent combination of education, training and experience.
• Valid BC Driver’s license and access to a vehicle for business-related purposes.

Knowledge & Abilities

• Ability to supervise and to plan, organize and prioritize.
• Ability to work independently and in cooperation with others.
• Ability to communicate effectively, both verbally and in writing.
• Ability to analyze and resolve programs; knowledge of general office procedures including business writing skills, medical terminology, and experience completing financial transactions.
• Ability to evaluate and monitor administrative systems and procedures.
• Ability to type 50 wpm.
• Ability to operate related office equipment including applicable software applications.
• Physical ability to carry out the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the Collective Agreement. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers in publicly-funded facilities are required to report past receipt of certain vaccines or history of certain infections. New hires will be asked to provide this information as part of onboarding.

Why join Vancouver Coastal Health?

VCH is a world-class innovator in medical care, research and teaching, delivering service to more than one million BC residents. VCH aims to create healthy lives in healthy communities through teamwork, care, and community connection.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan.
• Employer-paid training and leadership development opportunities.
• Wellness supports, including counselling and incident response services for employees and their immediate families.
• Award-winning recognition programs for staff, medical staff and volunteers.
• Access to exclusive discount offers for VCH staff.

VCH is proud to be recognized as one of BC’s Top Employers and Canada’s Top Employers for Young People in 2025. Short-listed applicants only will be contacted. Employees must apply online via the Internal Career Portal on Career Hub; external applicants may apply via the External Career Portal. Current employees applying through the external site will be considered external candidates.

Thank you for your interest in Vancouver Coastal Health.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Information Technology
• Industries:
  Hospitals and Health Care

Note:

This description maintains the core responsibilities, qualifications, and benefits from the original posting while improving structure and readability. It does not introduce new facts or alter the role’s intent.

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