Accounts Assistant

Accounts Assistant

Salary:£30,000-£35,000 depending on experience
Working hours:Monday to Friday 08:00-17:00
Location: Northampton

Employment Type: Full‑time

Reports To: Finance Manager / Managing Director

Interaction Recruitment are supporting our long-standing client in Northampton with their hiring of an Accounts Administrator to manage the day‑to‑day financial operations of their small-to-medium construction business. This role involves full end‑to‑end accounts responsibilities, including creditor and debtor control, producing profit & loss reports, debt collection, maintaining accurate financial records, and general administrative duties. The ideal candidate will have experience in the construction sector and a strong understanding of CIS, VAT, and project‑based accounting.

• Process supplier invoices, ensuring accuracy and correct allocation to jobs/projects.
• Reconcile supplier statements and resolve any discrepancies.
• Prepare weekly/monthly payment runs.
• Manage subcontractor onboarding, CIS verification, and CIS payment & deduction statements.

• Raise customer invoices and applications for payment in line with project milestones.
• Monitor outstanding payments and chase overdue accounts professionally and effectively.
• Maintain accurate aged debtor reports and elevate issues where required.

• Assist with monthly management accounts including Profit & Loss statements.
• Track project costs, variations, and margins.
• Support cashflow forecasting and budget preparation.
• Provide financial information to directors as needed.

• Perform bank reconciliations and update ledgers.
• Assist with VAT returns and HMRC submissions.
• Maintain accurate digital and paper filing systems.
• Support year‑end preparation for external accountants.
• Ensure compliance with internal financial procedures and industry requirements.

• Proactively contact clients regarding overdue invoices.
• Negotiate realistic payment arrangements where required.
• Maintain detailed communication logs and escalation records.
• Work closely with project managers to resolve disputes affecting payment.

• Previous experience in an Accounts role, ideally within construction or a project‑based environment.
• Strong understanding of CIS, VAT, and UK accounting practices.
• Proficiency in accounting software (e.g., Sage, Xero, Quick Books, or construction‑specific software).
• Excellent numerical accuracy and attention to detail.
• Strong communication skills with confidence to follow up debts professionally.
• Ability to manage workload independently in a small business environment.
• Strong organisational skills, especially with digital and paper filing systems.

• Reliable, trustworthy, and discreet with confidential data.
• Hands‑on approach with a willingness to improve systems and processes.
• Calm under pressure and able to meet deadlines.
• Positive and helpful team player.

• AAT Level 2–4, ACCA, or equivalent experience.
• Knowledge of CIS regulations.
• Experience working in the construction industry.