Health & Safety Advisor

About RicohA global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the Gartner Magic Quadrant, are listed in the Global 100 Most Sustainable Companies, and have been named one of Forbes’ World’s Best Employers 2025. At Ricoh, we believe people do their best work when they feel valued and supported. We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.

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Our purpose is centred on understanding and improving how people work. By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.

People transform when they Love What They DoThis belief sits at the heart of The Ricoh Promise. It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.

When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better. If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home t you will be doing

To support the Health and Safety manager in driving a Health Safety First culture across the business, creating more consciousness around H&S practices, manager and employee responsibilities across all areas of Ricoh UK to ensure we are living safety first culture.

To work closely with the Health and Safety Manager to undertake and implement Risk Assessments and Safe systems of work, ensuring assessments and procedures are of a good quality, completed within a reasonable timeframe and sufficient in terms our standards.

To proactively apply the IS45001 standard updating and improving the OH&S management system to reflect where RUK is as a business today and the work activities that it undertakes, this includes all policies, procedures, legal registers and all other associated documents to be reviewed and brought up to date.

To manage the administration and co-ordination of all RUK H&S documentation is available to all employees via the sharepoint folder on the Ricoh Intranet to ensure transparency, guidance and clarity around any Health Safety queries. (All documents to be up to date and in PDF format. Policies, procedures, risk assessments, method statements, COSHH documents.) To perform audits/reviews on different areas of the business to determine where H&S performance currently sits and implement corrective actions to address these areas to ensure Ricoh continues to meet its statutory and non-statutory responsibilities

To manage the due diligence of sub-contractor information to ensure they have all documentation in place. Following the recently implemented supplier assessment procedure that ensures contractors have required competence to undertake work on RUK’s behalf. (This will include all new and existing suppliers. Vodafone have 45 high risk suppliers alone.)Maintaining appropriate third-party H&S accreditations, e.g. CHAS, Safe Contractor, and SSIP, and escalating any areas of concern to the H&S Manager, to ensure Ricoh maintains its external reputation for good H&S management practices.

Managing the appointment of health and safety representatives, first aiders and fire wardens and carrying out regular checks for each site to ensure sufficient coverage of designated personnel across the business.

Maintain a robust system for recording accidents and injuries, and conducting investigations into incidents, dangerous occurrences, and near misses in order to ensure compliance with…