HR Officer​/Administrator

HR Officer/Administrator

Aspire People are currently recruiting for a HR Officer/Administrator to work in a fantastic School based in Northampton.

The role is ultimately permanent but may be on a temporary - permanent basis.

Full time - 52 weeks of the year - 37 hours a week

Salary: £29,540 - £32,597

• Ensuring all HR policies and procedures used within the school are the current policies for the trust.
• Maintaining employees HR files in an accurate and orderly manner, ensuring they comply with safeguarding and GDPR requirements.
• Ensure MIS and personnel systems are accurate and updated with all employees' contractual details and staff data in accordance to trust and school policies.
• Provide reports from the HR system, for example on staff absences.
• Ensure that all changes to contracts are authorised and recorded accurately on the payroll system in a timely manner.
• Responsible for ensuring the single central record (SCR) is correct and up to date and in line with safeguarding requirements.
• Responsible for the completion of the school workforce census.
• Managing probation process to ensure probation reviews are carried out in a timely manner and in line with policy.
• Managing staff performance appraisal process to ensure appraisals are completed in time and in accordance with the trust and school procedures.
• Providing first-line HR advice to line managers, escalating to the Regional HR Business Partner for formal or complex matters.
• Supporting line managers with risk assessments including but not limited to pregnancy, long term illness and disability.

• Assist with compiling and placing recruitment adverts and job descriptions.
• Co-ordinate shortlisting and interviews and carrying out the administration of paperwork for recruitment, ensuring compliance with Trust and school policies and procedures.
• Ensure that all pre-employment checks are completed and authorised for all new starters and in line with our Safer Recruitment Policy.
• Issue offer letters, contracts and any amendments to contract letters to staff, ensuring accuracy of employment particulars.

• Ensure that Return to Work forms, self-certificates and fit notes are filed and recorded.
• Co-ordinating any staff referrals to the Occupational Health provider in line with the Absence Management Policy.
• Monitor sickness absence and provide advice on levels of absence to line managers.
• Ensure absences are accurately recorded on Arbor and payroll.
• Working with line managers to highlight employees with high absence levels and to support the informal absence processes.

• Provide support and advice in the application of HR Policies, in particular Probation, Absence Management, Capability and Disciplinary escalating any formal or complex matter to the Regional HR Business Partner.
• Support the Senior Leadership Team and Regional HR Business Partner casework, in particular arranging meetings, sending correspondence and taking minutes.

• Contribute to the HR working group arranged by the Central HR Team.
• Provide HR cover in other schools with the Trust.
• Keep up to date with changes in employment legislation with CPD.
• Recognise, praise and celebrate the commitment and achievements of colleagues, students and other stakeholders.
• To be a positive role model of the values and behaviours that underpin the school vision

• Educated to degree level or qualified by experience.

• Experience of working within a HR environment.
• Experience of running a recruitment process.
• Experience of working independently within set procedures with minimal guidance

• Knowledge of HR policies and processes, including recruitment, file management and sickness absence.
• Understanding of…