Scanning Operative

OASIS Group is the largest privately‑owned information management provider in Europe, securing and managing over 115 million barcoded items, 200 TB of digital data, and scanning more than 17 million images per month. Since forming in 1999 we have grown steadily, now employing over 1,700 team members across six countries. We support more than 11,500 clients through our network of over 70 secure, monitored and compliant record centres.

As our clients’ single source partner we offer solutions covering the full record lifecycle – file storage, secure online access, data protection, business continuity, and secure destruction.

Position:
Scanning & Cataloguing Assistant (shift pattern 2:30 pm – 11 pm, Monday to Friday).

• Prepare items for scanning and rebuild files after scan.
• Input data accurately.
• Use our scanning technology, including the physical scanner and support software.
• Complete scanning log sheets in conjunction with daily work.
• Perform manual indexing duties so documents are searchable for customers.
• Reconcile files post‑digitisation.
• Assist management to ensure jobs comply with instructions, procedures, and client contracts.
• Ensure compliance with quality, health, safety, housekeeping, and information/data security standards.
• Work directly with the on‑site client team regarding daily tasks.
• Conduct 100% quality assurance for some jobs and meet the BS10008:2014 quality standard.
• Identify improvements or efficiencies using initiative.
• Support other areas of the business as required.
• Comply with all company policies and data protection legislation, protecting sensitive information and respecting rights under the law.
• Report potential or actual security, environmental, or health and safety incidents to your line manager or the OASIS Compliance team.

• Strong attention to detail.
• Proficient in Microsoft Excel.
• Ability to manage own workload and take control of indexing jobs.
• Adaptive to working with different teams.
• Positive and proactive attitude.
• Diligent and dependable.
• Adhere to timelines and meet project deadlines.
• Excellent communication skills.
• Stay flexible and professional under pressure.

OASIS is an equal opportunities employer.

The Company is required by law (Immigration Act 2016) to have proof of right to work in the UK before commencing employment.

The Company is required to conduct a background screening check as set out by the British Standards Institution BS7858 before employment.

OASIS confirms that its legitimate interests comply with GDPR and data protection.

When external assistance is required, we will reach out to our PSL supply chain. We have a strict PSL policy and cannot respond to agencies outside of the PSL. Please do not contact individual hiring managers or send unsolicited CVs.