Materials Management Operative

Main area Materials Management. Grade Band
3. Contract Fixed term: 12 months (other).

• Part time
• Flexible working

30 hours per week (Mon-Fri 08:00 – 14:00). Job   COR

Employer:

Northampton General Hospital NHS Trust. Site:
Northampton General Hospital, Town, Northampton. Salary: £25,760 – £27,476 per annum (pro rata yearly). Closing 12/07/2026 23:59.

The post holder is responsible for the management of medical consumable stocks in a portfolio of wards and departments.

The post holder must ensure continuity of supplies to end‑user wards and departments to avoid interruption to workflow, while reducing costs and inventory risks.

• Manage stock product requirements for a defined range of departments.
• Hold delegated budgetary responsibility for effectively managing stock and establish weekly replenishment requirements against agreed stock levels.
• Develop and maintain effective working relationships with end‑users on departments through regular contact and knowledge of customer requirements.
• Source alternative products when products are discontinued or no longer available, by liaising with clinical and non‑clinical staff members and buyers/senior buyers.
• Ensure effective delivery of medical and non‑medical consumables to departments is maintained in line with agreed schedules.
• Use Genesis inventory management system and NHS Supply Chain web‑based information technology facilities to order supplies, produce reports and obtain product information.
• Use a PDA to order, replenish and stock‑take at department level.
• Liaise with departmental staff to maximise cost‑effectiveness through advising and implementing product alternatives in line with procurement strategies.
• Undertake structured and regular Requirements Reviews with budget holders, as directed by the Materials Management Supervisor, to maintain stock levels in line with agreed maximum holdings based on historic usage patterns.
• Manage monthly and/or yearly stock‑takes by liaising with clinical departments, the Finance department and the Materials Management Supervisor.
• Take responsibility for corrective action in ‘stock‑out’ situations, sourcing the product or an alternative, ensuring correct authorisation documents are raised and signed by the appropriate budget‑holder, and filing for reference.
• Ensure timely internal distribution of goods to departments within the individual portfolio.
• Maintain storage areas at department level to agreed standards, including correct and clear labelling, tidy and safe storage; report any health & safety hazards to the Materials Management Supervisor.
• Maintain product portfolio information to agreed standards, including up to date barcode labels in correct order with appropriate print keys.
• Store products correctly at department level, appropriate to their nature and use, and follow stock rotation procedures to prevent obsolescence.
• Produce management information (Requirements Review Report, Stock‑take Report) for departments as required.
• Ensure Authorisation Reports are accurately produced, maintained and filed for reference and that authorisation levels are not exceeded.
• Assist in storeroom re‑design where appropriate, optimising storage space utilisation at department level while maintaining effective materials flow.
• Develop and maintain a working knowledge of medical & surgical consumables.
• Ensure departments comply with the Trust’s Medical Products Catalogue and product standardisation policies.
• Respond to product recalls or hazards as directed by the Materials Management Supervisor by identifying and isolating any non‑conforming goods.
• Help develop and implement new Materials Management procedures in conjunction with the Materials Management Supervisor.
• Assist in off‑loading roll‑cages or pallets, marshalling empty roll‑cages and reloading onto delivery vehicles.
• Assist in general receipt and distribution point duties as may be required from time to time.
• Attend any training associated with the position and complete units within deadlines; be committed to completing all training offered.
• Attend meetings and undertake learning opportunities.
• Attend training sessions and workshops as directed.
• Maintain…