Short-Term Administrative Assistant

Position: Short-Term Administrative Assistant Opportunities   and Th[...]
Apply By:  Wednesday, September 30, 2026 11:59 pm EDT

Short-Term Administrative Assistant Opportunities in North Bay, Sault Ste Marie, Sudbury and Thunder Bay (up to 6 months)
North Bay, Sault Ste Marie, Sudbury, Thunder Bay

Job term:  Temporary assignments/contracts up to 6 months

Job code:  08

OAD - Office Administration 08

Pay:  $26.92 - $31.31 per hour* (salary listed as per the OPSEU Collective Agreement).

Build a meaningful career in public service.
We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands‑on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS).

About the job
Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.

Key Responsibilities

Organizing files, managing emails, and maintaining records to support smooth daily operations

Preparing and formatting documents, reports, and communications using standard templates

Scheduling meetings, coordinating calendars, and assisting with logistics to keep teams organized

Greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service

Updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency

Supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy

Monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward

Using standard office software and equipment to complete daily tasks effectively

Skills and Qualifications

Prioritize multiple tasks and meet deadlines in a busy environment

Schedule meetings, coordinate calendars, assist with logistics

Track tasks and follow up to ensure timely completion

Interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)

Listen actively and ask appropriate questions to understand needs and respond accurately

Prepare and compile clear, well‑structured documents, emails, and materials

Review and maintain accurate documents, records, filing systems, and inventories

Identify issues and propose solutions to improve processes or resolve problems

Support purchasing, expense tracking, and invoice review

Follow procedures and service standards

Use common office software (Outlook, Word, Excel, SharePoint, Teams)

Operate office equipment such as printers, scanners, and phones

Enter and retrieve information from databases or tracking systems

Benefits

A career that can grow across ministries and job functions

Flexible learning and developmental opportunities, including education and mentorship programs

A comprehensive compensation and benefits package

Base salary that aligns to market trends with performance-based pay and scheduled salary progression

Tailored work arrangements, including opportunities like flex hours, self‑funded leave and more

A modern, friendly, and accessible physical work environment

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