Procurement Coordinator

The Procurement Coordinator is a transactional and execution-focused role responsible for purchasing materials, maintaining supply continuity, supporting vendor-driven projects, and assisting day-to-day procurement operations. This role ensures timely order placement, supplier follow-up, accurate system data, and coordination of vendor activities to support production schedules, inventory targets, and operational readiness.

• Execute purchase orders (POs) in alignment with demand plans, MRP signals, and min/max levels
• Expedite orders to meet production needs and resolve shortages proactively
• Maintain accurate supplier delivery dates and order status in ERP (e.g., D365)
• Coordinate closely with manufacturing, planning, engineering, and quality on material availability and issues
• Track and manage open orders, back orders, and past-due items
• Support incoming inspection coordination and supplier quality issue follow-up
• Assist with supplier communication on lead times, pricing updates, and order confirmations
• Support inventory management efforts, including cycle counts and discrepancy resolution
• Participate in cost control initiatives and identify basic cost-saving opportunities
• Ensure compliance with company procurement policies and quality/regulatory requirements
• Support project management activities related to vendors, building repairs, equipment, fixtures, automation, and outsourced manufacturing work
• Coordinate timelines, deliverables, quotes, and status updates with external vendors and internal stakeholders
• Track vendor project milestones, risks, lead times, and action items to support production readiness and implementation schedules
• Assist with supplier onboarding, documentation collection, and follow-up for quality and regulatory requirements
• Support cross-functional coordination for equipment installation, validation, and operational implementation activities

• Execution & Reliability:
  Delivers on commitments with strong attention to detail
• Problem Solving:
  Identifies shortages, risks, and issues early and drives resolution
• Communication:
  Clear, concise coordination with suppliers and internal teams
• Systems Discipline:
  Maintains accurate and timely ERP data (Microsoft Dynamic 365)
• Project Coordination:
  Tracks timelines, deliverables, and vendor execution activities effectively
• Team
  
  Collaboration:
  
  Works effectively with operations, planning, engineering, and quality.

• Bachelor's degree in Supply Chain, Business, or related field (or equivalent experience)
• 1-3 years of purchasing, procurement, supply chain, or project coordination experience
• Experience in a manufacturing environment preferred (regulated industry a plus)
• Familiarity with ERP systems (Microsoft Dynamics 365 preferred)
• Exposure to vendor management, supplier coordination, or manufacturing project support preferred
• Experience supporting equipment builds, manufacturing transfers, or supplier-based projects is a plus
• Strong organizational and follow-through skills
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication skills across cross-functional teams.

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel required up to 10% of the time, typically quarterly to site locations.