Human Resources Assistant

The HR Assistant provides administrative and operational support to the Human Resources Department. This role is primarily task-based, focusing on accurate execution of day-to-day HR activities while offering exposure to recruiting, onboarding, employee records, and compliance processes. The Human Resources Assistant reports to the Senior Human Resources Generalist.

• Maintain employee personnel files
• Support onboarding and offboarding processes, including new hire paperwork, system entry, orientation preparation, and exit documentation
• Enter and update employee data in payroll system
• Assist with recruiting activities, including job posting coordination, applicant tracking, interview scheduling, and candidate communications
• Prepare new hire materials and coordinate first-day logistics
• Assist with compliance activities, including I-9 verification, personnel file audits, training tracking, and policy acknowledgments
• Assist with tracking required training, certifications, and compliance documentation
• Assist with benefits administration tasks such as enrollments, changes, and employee inquiries.
• Maintain HR calendars and reminders for recurring deadlines
• Administer employee leave programs, including FMLA and state Paid Family and Medical Leave (PFML), under the direction of the Senior HR Generalist
• Track leave requests, eligibility, certifications, and return-to-work documentation
• Coordinate employee communications, notices, and required documentation
• Maintain accurate leave records and ensure timely updates in HRIS and payroll systems
• Follow established HR procedures and workflows with attention to detail
• Identify opportunities for process improvement and efficiency
• Maintain the highest levels of confidentiality, professionalism, attention to detail, and customer service
• Assist with special projects and general administrative tasks as assigned

What we would love to see:

• Bachelor’s degree preferred but not required
• 1–3 years of experience in an HR, administrative, or office support role
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Excellent communication and customer service skills
• HRIS/ATS system knowledge, Paycom is a plus