Mail Services Lead

Job Description

Position Title: Mail Services Lead.

Department: Mail Services/Post Office.

Classification: Non-Exempt.

FTE: 0.96.

Work Schedule: Mid-August through May, approx. 40 hours per week, Monday – Friday, 8:00 am – 4:00 pm;
June through Mid-August, approx. 33 hours per week, Monday – Thursday, 8:00 am – 3:00 pm and Friday 8:00 am – approx. 1:00 pm. Flexibility and extra hours needed during rush periods (start and end of semesters) and for departmental PTO coverage.

Work Location: On Campus.

Salary Range: $21
-23.

• Process incoming and outgoing mail and packages
  • Transport incoming and outgoing deliveries between loading docks and mail room. Intake, label, and sort packages. Maintain highly accurate package records.
  • Sort student and department mail. Process daily business reply and postage due mail. Maintain multiple spreadsheets when sorting to authenticate recipients.
  • Assist with student package pick‑up.
  • Meter and prepare outgoing US Mail, and Fed Ex and UPS packages for pick‑up.
  • Keep current on postal prices and regulations. Communicate with the Print Center and campus community regarding mail design and mailing requirements as needed.
• Delivery Lead
  • Coordinate and serve as lead for mail and package/heavy parcel delivery and pickup to campus departments using the college van. Keep the delivery van up to date on service and fuel.
• Post Office responsibilities
  • Reconcile cash register, Fed Ex bill, Business Reply, Postage Due and purchase card statements.
  • Order supplies, maintain postage inventory, and conduct official year‑end inventory.
  • Monitor USPS website for permit account activity and postage balances. Update various mail volume and accounting spreadsheets. Provide month‑end accounting reports of postage charges to the Business Office.
  • Maintain student enrollment database, re‑label student PO boxes annually (update as needed), and perform PO box maintenance.
• Supervisory responsibilities
  • Hire, train, schedule, and supervise student employees. Manage timecards.
• Provide backup for Print Center
  • Assist with customer inquiries and orders.
  • Provide printing/copying/binding/finishing services as needed.
• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.
• Complete and meet deadlines for required training and performance management cycle.
• Perform other duties as assigned.

• Reports to the Associate Director of Leadership Annual Giving.
• This position supervises student workers.

• Education:
  
  High school diploma, or equivalent.
• Experience:
  
  3+ years of work experience in the printing/copy business, or relevant work experience.

• Education:
  
  College degree in a related area, such as computer graphics, digital technology, business, accounting or marketing.
• Experience:
  
  Experience in a college setting. Proficiency in Microsoft Office, Gmail and Adobe highly desirable. Ability to learn new computer related skills.

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre‑employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf
  
  College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
• Review of applications begins…