Grant Specialist II - Pediatrics Administration

Scheduled

Hours:

40

We are seeking a dedicated and detail‑oriented Pediatrics Grant Specialist to join our dynamic team. Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GSII supports faculty, center directors, and staff throughout the pre‑award stage of sponsored projects, including proposal preparation and submission, just‑in‑time requests, and compliance.

The GS II will monitor activities associated with a portfolio of faculty post‑award and payroll sourcing with minimal supervision/oversight.

Manages Post Award Activities

• Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Checks for accuracy and provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
• Assists DA in reconciling funds and monitoring spending levels, overdrafts, and cost sharing commitments.

• Performs pre‑award job duties in response to specific proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission.
• Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non‑technical proposal components as needed.
• Serves as a liaison between the Chair, Faculty, and Department Administrators (DAs).
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents online, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Sets up subawards in the SUBSsystem.
• Coordinates with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.

• Provides internal notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
• Oversees and coordinates the proper transfer of PI grants and contracts into Wash U.

• Coordinates the necessary support with internal and external requests for grant‑related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

• Tracks and maintains online database of grants submitted, awarded, rejected, etc.

• Serves as responsible for closure of sponsored projects accounts.
• Submits final progress report and invention statement (if applicable) to the appropriate agency.
• Follows up with PI and facilitates submission of delinquent final technical, outcomes, patent, and property reports.

Performs other duties as assigned including assisting senior leadership with special projects as requested.

• Normal office environment.
• May travel to attend training sessions / seminars.

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the…