Executive Assistant​/Office Coordinator

Executive Assistant/Office Coordinator page is loaded## Executive Assistant/Office Coordinator locations:
Norwalk, CTtime type:
Full time posted on:
Posted Todayjob requisition :
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** POSITION:
** Executive Assistant/Office Coordinator
** DEPARTMENT:
** Administration
* * FLSA STATUS:
** Salaried, Exempt
** LEGENDS & ASM GLOBAL
** Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.
** Legends
* * brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.
** ASM Global**, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.
** Join us to make legends happen!
**** THE ROLE
** Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.
** Essential Duties and Responsibilities**
* ** Calendar Management:**  + Coordinate and manage complex calendars for C-suite and VP-level executives.  + Schedule internal and external meetings, ensuring optimal time management and prioritization.  + Proactively resolve scheduling conflicts and anticipate executive needs.
* ** Travel Coordination:**  + Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.  + Prepare and reconcile travel expense reports in a timely manner.
* ** Administrative Support:**  + Draft, edit, and format job descriptions, memos, presentations, and other business documents.  + Handle confidential information with discretion and professionalism.  + Support meeting preparation, including agendas, materials, and follow-up actions.
* ** Executive Liaison:**  + Serve as a point of contact between executives and internal/external stakeholders.  + Facilitate communication and ensure timely responses to inquiries and requests.
* ** Office Coordination:**  + Assist with event planning, team offsites, and special projects as needed.  + Maintain office supplies and coordinate with vendors and facilities teams.
** Qualifications
* * To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
** Education and/or Experience
*** High school diploma required; bachelor’s degree or equivalent experience preferred.
* Minimum of 3+ years’ experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment.
*
* Skills and Abilities

*** Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners.
* Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously.
* Proven ability to maintain confidentiality and handle sensitive information with professionalism and care.
* Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders.
* Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management.
* Basic understanding of budgeting, financial reporting, and…