Part-time Administrative Assistant

REPORTS TO: Director of Housing Operations

Reports to the Director of Housing Operations for overall administrative assistance/secretarial and clerical services. Assists Director of Housing Operations. Work is reviewed primarily through meetings, review of reports, and evaluation of results obtained. Must use independent judgment to solve problems.

• Answers and transfers phone calls, screening when necessary.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Assists Section 8 with filing, scanning and shredding.
• Assists Public Housing with filing, scanning and shredding.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Cover the switchboard as needed.
• Prepares mass mailings including annual recertification packets.
• Review returned packets for completeness.
• Run reports as needed.
• Performs other related duties as assigned.

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

• Associate's degree required;
  Bachelor's degree in related field preferred.
• Three to five years of experience in an administrative role.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.