Administrative Coordinator

Career Opportunities with Steven Winter Associates

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Work Authorization:
Applicants must currently be authorized to work in the United States on a full-time basis. Steven Winter Associates (SWA) does not sponsor employment-based visas (e.g., H-1B, OPT, etc.) for this position, now or in the future.

At SWA, you’re not just joining a company, you’re joining an employee-owned team committed to making buildings healthier, more sustainable, and lower-carbon.

Be part of a collaborative and supportive environment where your ideas matter.

Work on real projects, seeing the impact of your work in the field and in communities.

Learn from experienced building science professionals.

Steven Winter Associates, Inc. (SWA) is on the search for an Administrative Coordinator for its Norwalk, CT office. Someone proactive who genuinely enjoys keeping things organized and on track.

This is a new role supporting our Norwalk, CT office logistics and SWA’s contractual process for clients, consultants, and vendors. It’s a multi-faceted administrative position split between office management (logistics, supplies, and facility upkeep), and contract administration. You’ll serve as an operational liaison for compliance, ensuring timely contract processing across operations, finance, and internal stakeholders.

This isn’t a legal role. You won't be drafting or negotiating complex contracts. Instead, we need a sharp, quick thinker to manage workflows: routing agreements for signatures, tracking W-9s and insurance certificates, and keeping records clean. If you like connecting the dots between project teams, finance, and office operations, this role is for you.

The proposed annual salary range for this position is $65,000 to $75,000 based on a 40-hour work schedule. The final salary may vary depending on confirmed job-related skills and experience.

This is a full-time, “in‑office” position in our Norwalk, CT office, Monday through Friday.

Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.

Manage day-to-day Norwalk office logistics, including mail/package routing, supply inventory management, catering arrangements, and vendor service oversight.

Support facilities coordination and maintain efficient office operations.

Apply Quality Assurance / Quality Control (QA/QC) standards to office records, administrative procedures, and document management.

Facilitate contract administration workflows in accordance with SWA procedures, including contract intake, document routing, e‑signatures (Docu Sign, Adobe, Panda Doc), and distribution.

Review contract revisions and amendments for completeness and accuracy before routing for execution.

Facilitate Certificate of Insurance (COI) requests, W‑9 tracking, and vendor compliance requirements with internal teams and external partners.

Serve as point of contact between technical teams, and external clients on contract status and administrative inquiries.

Assist with contract‑related projects and administrative initiatives to improve efficiency and workflows

2 + years’ experience with contractual and/or administrative work.

Basic understanding of contract lifecycle and compliance principles.

Associate or bachelor’s degree in business administration or a related field preferred, or equivalent experience. Tech‑savvy with proficiency in MS Word, Excel, Adobe, and Docu Sign (or similar e-signature…