Teaching and Learning Administrative Assistant

Teaching and Learning Administrative Assistant

Position

Purpose:

To assist and support the Teaching & Learning Department, with administrative, financial, and data management functions to ensure the focus on improved student learning.

Reports To: Associate Superintendent;
Teaching & Learning Coordinators

Serves: Teaching & Learning Department;
Gifted & Talented Program;
English Language Learners Program

• Data Information
  • Manage the administration of several online curriculum resources, including student rostering and implementation support for teachers.
  • Prepare and oversee data management within various applications (Infinite Campus, Clever, STEMscopes, TIDE, Frontline, etc.).
  • Collect, organize, and visually present data that is related to district goals and/or state requirements.
  • Collect, organize, and upload data to support the directors in state reporting requirements.
  • Summarize data and test results and prepare reports and spreadsheets using a variety of software programs, including Google Sheets and Infinite Campus.
  • Assist the Student Services Department with Social-Emotional Learning data.
  • Track and manage evaluation data for certified staff.
  • Organize data so others can analyze and present information accurately.
  • Help collect and monitor data requested from the Teacher Quality Committee.
  • Track year over year trends in student achievement data.
• Serve as registrar for Norwalk’s License Renewal System.
• Create and distribute surveys as part of Teacher Leaders Program evaluation.
• Support exports and integrations between Infinite Campus and other district technology tools.
• Collaborate with SIS Specialist and Director of Technology.
• Work with vendors including the AEA to create and maintain data dashboards.
• Assessment
  • Collaborate with building administrators and counselors to coordinate district test administration, including ordering, inventory, scheduling materials management, and test security procedures.
  • Manage the collection and importing of assessment accommodations in collaboration with the Student Services Secretary.
  • Responsible for student rostering and implementation support for teachers.
  • Assist the Gifted & Talented program with assessments including, but not limited to, CogAT screeners and post-screeners.
  • Assist the English Language Learners program with assessments including, but not limited to, ELPA
    21.
  • Assist Teaching Staff and Administrators with troubleshooting during assessments.
• Purchasing
  • Prepare, process and review purchase orders and requisitions for all K-12 curricular resources.
  • Manage all aspects of the curricular purchase and inventory process, including communication with vendors.
  • Perform monthly budget reports and audits.
  • Maintain documentation for purchases using grant funds.
  • Manage all aspects of categorical budgets for the Teaching & Learning Department.
  • Register directors and teachers for conferences and trainings.
  • Assist with scheduling, organization, and materials preparation for district-sponsored conferences and workshops.
  • Perform end of year transfer and balancing of funds.
• Administrative Assistant to the Associate Superintendent of Teaching and Learning
  • Support organization of communications, calendars, and meeting agendas.
  • Provide information proactively related to teaching and learning.
  • Complete projects as assigned related to the implementation of district goals and action steps.
  • Assist in data and information needed for board presentations and state reporting.
• Other duties as assigned.

• Demonstrates positive interpersonal skills in working with others and serving the public.
• Positive attitude to create a productive, team-based work environment.
• Ability to relate and communicate successfully with parents, staff members and the public.
• Ability to maintain confidentiality in and out of the workplace.
• Ability to accept responsibilities and perform duties in a confident and dependable manner.
• Ability to meet deadlines and work in a fast-paced environment.
• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day.
• Ability to pre-organize activities and functions.
• Embraces flexibility in work assignments,…