HR & Executive Administration Officer

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Full Time Corporate Officer Norwich, CT, US

Salary Range: $67,000.00 To $ Annually

This position is responsible for providing high-level administrative, governance, and operational support to the President & CEO, Board of Directors, Human Resources, and Executive Administration. This position also serves as a key liaison between executive leadership, directors, corp orators, regulators, and external stakeholders, ensuring the efficient coordination of board governance activities, corporate records management, annual meetings, strategic planning initiatives, and executive-level reporting.

The incumbent is responsible for managing board and corp orator communications, preparing and distributing meeting materials, maintaining official governance records, coordinating meetings and special events, and supporting regulatory examinations, audits, and compliance-related activities. The role requires exceptional organizational skills, attention to detail, professionalism, discretion, and the ability to handle confidential information while managing multiple priorities in a fast-paced banking environment. In addition, the role provides comprehensive HR support across administration, talent management, employee relations, and data analytics.

The incumbent oversees key HR operations such as maintaining records, coordinating events, managing performance review cycles, and ensuring consistent application of HR policies and processes. The position partners closely with managers and leadership to guide performance management, address employee relations matters, and foster a positive, compliant workplace culture. Additionally, it leverages HR data to evaluate programs, identify workforce trends, and deliver insights that strengthen organizational effectiveness.

Provide comprehensive administrative and governance support to the President & CEO, Board of Directors, and Executive Administration, ensuring the effective coordination of board-related activities and compliance with regulatory and organizational requirements.

• Coordinate and provide support for all Board of Directors meeting activities, including preparation and distribution of agendas, board packages, reports, and supporting materials in a timely and accurate manner.
• Coordinate board meeting logistics, including boardroom setup and breakdown, scheduling presenters and guests, and ensuring meetings run efficiently with limited interruptions or delays.
• Support the maintenance of board records, files, and documentation in accordance with regulatory requirements and Bank policies.
• Prepare reports, conduct research, and provide administrative support to the President & CEO and Board of Directors.
• Monitor Board Effect platform updates and enhancements; communicate changes and provide training to directors as needed.
• Coordinate and support annual meetings, corp orator meetings, and other governance-related events.
• Prepare and maintain annual meeting documentation, including notices, proxies, attendance records, and related materials.
• Assist with the annual onboarding process for new corp orators.
• Support regulatory examinations and internal/external audits by providing requested documentation within established deadlines.
• Assist with vendor due diligence reviews, business continuity testing, and other compliance-related activities.
• Ensure administrative processes adhere to all applicable Bank policies and regulatory requirements.
• Prepare and distribute reports for the President & CEO and Board of Directors, including PeerPoint, UBPR, strategic goal tracking, and other management reports.
• Coordinate Board strategic planning sessions, retreats, and special events.
• Arrange travel, lodging, and entertainment for directors and senior officers attending conventions, conferences, and business meetings.

• Maintains internal HR records and reports such as, authorized complement, organization charts and HR metrics
• Assist with the planning and coordination of employee events, employee appreciation and summer picnic.
• Plan and coordinate the President’s quarterly events; includes planning, invitations, tracking and monitoring effectiveness of event.
• Regular review and maintenance of HR content on Dime…