File Coordinator

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Vision insurance
• Competitive compensation
• Superior benefits
• Career progression
• Professional development

The Job File Coordinator plays a crucial role in our franchise, ensuring seamless communication between our customers and our operational teams. This position involves performing various administrative tasks related to customer calls, job management, scheduling, and customer satisfaction. Additionally, the Job File Coordinator is responsible for maintaining a high level of customer service and assisting with general office duties.

• Promptly receive and enter lead calls and job referrals into the system, ensuring accuracy and completeness.
• Provide exceptional customer service by addressing inquiries, resolving issues, and maintaining a friendly and professional demeanor when interacting with customers.
• Handle general phone calls and ensure a positive and welcoming experience.
• Efficiently dispatch and track lead calls and job referrals to appropriate operational teams, ensuring timely response and resolution.
• Regularly review and analyze the Work in Progress (WIP) board to identify trends, bottlenecks, or areas for improvement in the dispatching process.
• Collaborate with teams to coordinate the reconstruction schedule, ensuring efficient resource allocation and timely job completion.
• Assist with job file documentation, communications, and subcontractor activities.
• Support Reconstruction and Mitigation Team as needed.
• Perform other job‑related duties as assigned.

• High school diploma/GED is required.
• Previous office experience preferred.
• Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
• Proficiency in using various digital tools and technologies to complete job tasks efficiently.
• Experience in the restoration, construction, or insurance industry is a plus.

This is a largely sedentary role in an office environment. However, some filing may be required, including the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary.

This is a full‑time position, working hours varying between 8:00 a.m. and 5:00 p.m., Monday–Friday. The position may require longer hours and some flexibility in hours may be needed depending upon business needs.

Full‑time

$21.00 – $23.00 per hour

• 8 hour shift

In person