Nursing Scheduler and Medical records

• Must possess, as a minimum, a High School Diploma or its equivalent.
• Should have previous hospital or long-term care experience with scheduling of staff.
• Must be able to clearly and effectively communicate, both verbally and in writing.
• Must be able to deal with frequent interruptions.
• Must possess the ability to deal tactfully with and willingness to work harmoniously with staff members.
• Must have good organizational skills.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be able to sit for extended periods of time.
• Knowledge of computer processing and PC skills helpful.
• Must be able to lift, push, pull, and move a minimum of 30 pounds with or without the use of adaptive devices.

Job Description

• Must possess, as a minimum, a High School Diploma or its equivalent.
• Should have previous hospital or long-term care experience with scheduling of staff.
• Must be able to clearly and effectively communicate, both verbally and in writing.
• Must be able to deal with frequent interruptions.
• Must possess the ability to deal tactfully with and willingness to work harmoniously with staff members.
• Must have good organizational skills.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must be able to sit for extended periods of time.
• Knowledge of computer processing and PC skills helpful.
• Must be able to lift, push, pull, and move a minimum of 30 pounds with or without the use of adaptive devices.

Valley View Manor will make reasonable accommodation to an individual’s disability, unless doing so would cause undue hardship or the individual would pose a direct threat as define by law.

The primary responsibility is to create and facilitate the schedule of all Licensed and Certified Nursing Assistant staff in the Department of Nursing. Creates a staffing schedule in monthly increments based on the staffing ratios set forth by the Administrator and the Director of Nursing. Coordinates staff requests for vacation and holiday time. Prepares daily Breakdown sheets. Provides the Payroll Department with weekly lists of sick, holiday, and vacation time to be paid out to the staff.

Reconciles weekly payroll computer printout with the schedule. Maintains attendance records, facilitates the replacement of staff due to daily callouts and monitors use of overtime. Maintains and develop mandating and refusal lists. Assists the Director of Nursing and Assistant Director of Nursing with the hiring of new staff and coordinates orientation of new staff with the Staff Development Office.

• Sits, stands, bends, lifts and moves intermittently during working hours.
• Is subject to frequent interruption.
• Must be able to move intermittently throughout the work day.

All employees are expected to respond to emergency situations involving the safety of residents, other employees and the physical plant. This includes the ability to respond to audio/visual fire alarm system and to assist with the possible evacuation of residents.

• Produce monthly time schedule for all Licensed and Certified Nursing Assistant Staff.
• Copies and distributes monthly schedule to Nursing Supervisor’s Office and assures attached to paper.
• Submits weekly list to Payroll Department for sick, holiday, and vacation time used by Nursing Department staff.
• Reconciles weekly payroll printout with Master Schedule.
• Communicates with the Director of Nurses his/her designee for overtime approval.
• Assures that overtime and Payroll Exception forms submitted to Payroll are authorized.
• Produces daily Breakdown sheets from Master Schedule delineating staff on each unit, each shift.
• Mainta…