Executive Assistant, Global Documentaries & Factual

Creating the Extraordinary, Together.

Fremantle is a powerhouse of the TV and Film industry. We are one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries.

From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.

We are driven by a shared purpose of Creating the Extraordinary, Together. We tell stories that connect people around the world, reflecting and celebrating the diversity of the world we live in. Through compelling, irresistible entertainment, we aim to engage and inspire our audiences. To achieve this, we bring together people from all backgrounds and cultures, both in our teams and on our shows.

We are committed to creating opportunities for talent by being inclusive in all that we do.

The EA and Team Assistant supports the Global Head of Documentaries and Factual, who oversees both Fremantle’s Global Documentaries department, and the Non-Scripted Global Content Acquisitions team, a part of Fremantle International. We are looking for someone with enthusiasm and a flexible approach to their working day who is excited about joining a small but thriving team.

The Global Documentaries team oversees and supports our Global Documentaries network. We work with some of the most respected documentary producers and directors in the world to bring unique true stories to a worldwide audience.

Our Non-Scripted Acquisitions team identify quality, commercial, Non-Scripted content from producers worldwide for international and commercial exploitation to help fulfil the needs of our pipeline.

• Proactively manage the complex, fast paced and ever-changing diaries for the Global Head of Documentaries and Factual and VP Non-Scripted Acquisitions, balancing multiple priorities across international time zones, dealing with daily changes and reprioritising as required, and protecting executive time
• Provide further diary support to the rest of the team as required
• Be the liaison and management of Global Head’s time and commitments across various roles with Fremantle upper management, labels, FMI, Global Documentaries labels and M&A responsibilities
• Assist the Global Head to manage and prioritise a range of complex tasks as needed
• Manage all national and international travel end-to-end for the Global Head and VP, including initial research, pricing and booking of tickets, visas and accommodation, restaurant bookings and meeting schedules
• Provide further national and international travel management to the rest of the team as required
• Coordination and management of Documentaries Festivals, forums and events attended by Global Head and other team members
• Build strong relationships with internal and external stakeholders across multiple time zones
• Be ‘front-of-house’ for the department, coordinating team requirements and preparing for internal and external meetings, liaising with guests, organising catering and booking meeting rooms
• Be responsible for coordination of information and communication across the wider team, coordinating all team meetings, department meetings, label meetings, and a high volume of emails
• Handling data and coordination of the department, taking ownership to maintain and disseminate systems of organisation including a slate tracker that is shared quarterly
• Compile agendas in advance of a variety of meetings, tracking attendance across key stakeholders ahead of time and ensuring the…